Executive AssistantPT&T

Job Descriptions
Do proper documentation, filing, safekeeping, and routing through the proper channels, while ensuring confidentiality at all times.
Produce documents, briefing papers, reports and presentations, etc. as requested by Executive.
Carry out background research and present findings to the Executive.
Ensure that the Executive's calendar is up to date and efficiently managed as changes occur, or new meetings are scheduled.
Attend to phone calls, e-mails and messages.
Process incoming correspondence and action as required (e.g. Update calendar, Type documentation, Distribute / forward information, Internal and external queries, Maintain an up to date, orderly and logical filing system that can be easily accessed when absent)
Schedule meetings as planned or requested.
Ensure that an agenda is sent to all executive and attendees, both with standard agenda items as well as any items that need to be included for follow up as a result of actions documented in previous meetings.
Ensure that the executive and attendees are aware of what they need to prepare in terms of contribution to the meeting.
Compile documentation required and distribute in advance to attendees
Arrange logistical requirements and ensure smooth running of the meetings
Analyze meeting requirements, prepare required information and advise the Executive
Arrange functions and events according to requirements upon request by the Executive
Send invitations to Executive's invitees in advance
Maintains customer confidence and protects operations by keeping information confidential.
Completes task by assigning work to and following up on results.
Maintains departments supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
Job Qualifications
Completed at least a Bachelor's degree, any course
Work experience as an Executive Assistant, Personal Assistant or similar role for at least 3 years
Excellent MS Office knowledge
Outstanding organizational and time management skills
Must be able to meet deadlines in a fast-paced environment.
A proactive approach to problem-solving with strong decision-making skills.
Attention to detail
Great verbal and written communication skills
Schedule:
8 hour shift
Experience:
Executive Assistant: 1 year (Preferred)
Work Remotely:
Temporarily due to COVID-19