Executive AssistantSuperstaff

Job Highlights | Benefits:
HMO with 1 free dependent upon hire
Dental Coverage
Life Insurance
Temporary Work from Home
Schedule: TBD
20 PTO credits upon regularization
Great Company Culture
Career Growth and Learnings
Specific Duties & Responsibilities:
Provides sophisticated calendar management for the CEO
Prioritizes inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
Acts as a liaison and provide support to the Director and Managers
Arranges and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes
Completes a broad variety of administrative tasks that facilitate the CEO's ability to effectively
Lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining
Contact lists; making travel arrangements, and completing expense and mileage reports
Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature
Prioritizes and determines appropriate course of action, referral, or response, exercising judgment to reflect CEO's style and organization policy
Works closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
Anticipates CEO's needs in advance of meetings, conferences, etc
Coordinates all Executive Team meetings and retreats and assists with staff meetings and events as needed.
Provides a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team
Follows up on contacts made by the CEO to cultivate ongoing relationships
Minimum Qualifications:
At least three (2) years of related experience is required
Experience in dealing and communicating with foreign clients
Excellent interpersonal skills with demonstrated ability to build business relationships
Experience in organizing and managing and disseminating business information - Excellent written and verbal communication skills
Fluency in spoken and written English required
Excellent attention to detail and organizational skills
Demonstrated good judgment and ability to prioritize multiple tasks simultaneously and work proactively
Note: candidates who can start ASAP will be prioritized