Executive AssistantIndependent Decommissioning Body - Government

1. Role and responsibilities
The following is a brief description of the role.
Generic:
1. Assist the overall goal of IDB according to the IDB Terms of Reference.
2. Adhere to IDB standard operating procedures (SOP), rules, and policies.
3. Adhere to IDB confidentiality agreement.
4. Provide anti-corruption, transparency, and cost efficiency focus in all processes.
5. Act in the additional required roles during decommissioning phases.
(Location/Role) Specific:
6. Provide technical assistance to the Office of Chief of Staff (COS) particularly in the implementation of its activities;
7. Prepare daily updates for the COS and relay instructions/feedbacks from the COS to concerned staff/section;
8. Draft memos, outgoing correspondences, and other documents maintaining professional language and presentation;
9. Keep tracks of the incoming and outgoing documents;
10. Handle queries and responds to the concerns of the COS;
11. Maintain COS appointment schedule by planning and scheduling meetings, conferences, and travel;
12. Provide technical Assistance to the members of the IDB Board;
13. Provide technical assistance to international staff detailed to the IDB;
14. Provide technical Assistance on the formulation of Annual Work Plan;
15. Provide technical assistance in the formulation of various SOPs related to Decom;
16. Provide technical assistance on the conduct of M&E related activities;
17. Provide technical assistance in the preparation and drafting of Annual Reports and Decommissioning Progress Reports.
2. Required Professional Competencies and Skills
These are skills, knowledge, and experience that are important for effective performance.
Generic professional competencies:
Candidate must possess at least Bachelor's/College Degree of any related program.
At least 2 years prior experience in monitoring and evaluation, or strategic and/or operational planning and project management
At least 8 hours of relevant training on project management.
Experience in professional writing.
Excellent English oral communication and writing skills.
Documented results related to the position's responsibilities.
Context/Specific skills, knowledge, and experience:
Knowledge of the context in Mindanao and the peace process.
Knowledge of languages spoken in Mindanao is preferred.
Proficient in basic MS Office applications.