Executive AssistantHR SPECTACLES

Description
 Answer phone calls.
 Respond to emails.
 Manage the executive calendar.
 Schedule meetings for executives.
 Maintaining filing systems.
 Ordering office supplies.
 Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
 Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
 Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
 Prepares reports by collecting and analyzing information.
 Represents the executive by attending meetings in the executive's absence and speaking for the executive.
 Maintains customer confidence and protects operations by keeping information confidential.
 Completes projects by assigning work to clerical staff and following up on results.
 Secures information by completing database backups.
 Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
 Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
 Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
 Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
 Contributes to team effort by accomplishing related results as needed.
Requirements
Minimum education level: Bachelor ́s Degree
Years of experience: 1
Language(s): English
Availability for travel: Yes
Availability for change of residence: No

Taguig, National Capital Region ·  Today, 10:42 AM
Work type
Full Time