Executive Assistant for salesTeams By Design

JOB TITLE : Executive Assistant for Sales
TIME ZONE : AUSTRALIAN TIME ZONE AEST
HOURS : 30-40 HRS PER WEEK
JOB TYPE : CONTRACT WITH VIEW TO FULL TIME
Step 1 - Read the job description
Step 3 - You can find us on FB messenger once completed (not before)
Step 4 - What is your favourite local dish, last book read and best movie?
JOB DESCRIPTION
Statement of Responsibilities
Appraisal
Preparation and compilation of Appraisal Kit including Agent Listing Kit, Marketing Campaign, comparable sales and Form 6 with associated documents
Preparing Appraisal letters
Listing
Processing Form 6 and request Vendor Paid Advertising referencing the Form 6 Processing Checklist
Completing New Listing Checklist: o Property Marketing - coordinating property bookings (i.e., photography), submitting authorised marketing campaigns for action, preparing to launch property online, submitting copy writing, creating, proofing, and submitting all marketing/artwork collateral relevant to authorised Marketing Campaign
Communicating with Property Managers/Tenants and providing relevant REIQ notices
Display Open for inspection times online and provide written confirmation to Vendor/Tenant/Property Manager
Creating/obtaining property documents to compile in digital/print property folder
Preparing I-Realty EDM
Completing Auction Checklist, when applicable: o Bookings auctions, preparing auction material and scheduling reminders post-auction
Preparing and sending Vendor Feedback Reports until listing is unconditional
Processing enquiries through CRM
Completing Leverage Checklist: o Coordinate administrative tasks associated with leveraging a listing for prospective leads
Coordinating price changes of property listings
Managing all REIQ documents relative to the listing and sale of a property (i.e., converting Auction/Private Treaty listings)
Withdrawing a property under written authorisation
Under Contract
Facilitating negotiation process, where necessary (i.e., distribution of contracts via DocuSign/email/print)
Processing contract using Contract Processing Checklist
Unconditional
Preparing and coordinating settlement gift handover in anticipation of settlement
Requesting and managing client reviews
Settlement
Creating Anniversary tracks/reminders and updating buyer/seller data in Rex
General Administration
Preparing weekly I-Realty EDM
Prepare Agent marketing (i.e. but not limited to DL cards, postcards, brochures)
General administration as requested by agents
Priorities
Preparing and processing of Form 6's and Contracts
Preparing of appraisal packs
Preparing and launching new listings
Preparing and submitting property marketing items
Preparing auction events
Preparing OFI packs
Minimum Performance Levels
Awareness of all deadlines and endeavour to meet each deadline.
Internal customer satisfaction to be met daily through effective communication with agent/s.
All data to be entered within 24 hours of the agent's provision.
Constructive feedback to be provided with the intention of improving a process/system.
Responsibility and expectation to promptly notify Office Manager/Lead Agent of any error made to establish a resolution
Teams By Design

Philippines
Permanent
Full-time