Executive Assistant | For PoolingRudolf Lietz, Inc.

The Executive Assistant is responsible for providing professional and confidential secretarial and administrative support to the Executive Committee.
Arranges and maintains appointments for the Executive Committee.
Coordinates/manages business travel, conference/meeting bookings and accommodation for the Executive Committee.
Handles incoming/outgoing calls and correspondence of assigned Executive.
Coordinates International communications such as Teleconferences when needed.
Greets company visitors of the Executive Committee upon arrival and equally informs the Executive concerned.
Provides professional and confidential administrative and research support to the Executive Committee.
Assists when required in the preparation and completion of monthly reports, presentations, corporate policies, MEMOs etc. and general corporate documents.
Maintains assigned confidential corporate documents.
Handles documentary requirements of the Executive committee.
Oversees Corporate Events Officer with events and functions.
Assists in the implementation of The Company's corporate policies which include.
Performs other tasks that may be assigned from time to time.
Minimum Qualifications
Completion of study towards qualifications in administration studies (desirable).
Strong English communication, comprehension, interpersonal and public relations skills to enable professional interaction with a range of people including senior management and other staff, Councillors, the public, dignitaries and representatives from other organisations.
Strong organisational skills.
Ability to maintain confidentiality and an understanding of commercial in confidence practices.
Independent worker without supervision.
Well-developed keyboard and computer skills with an advanced working knowledge of Microsoft Office, Internet and email applications. Previous experience in website maintenance would be well regarded.
Demonstrated experience in the preparation of agendas and minutes.
Highly developed time management skills and demonstrated ability to meet deadlines and to effectively manage multiple projects including the organisation of events and functions.
Demonstrated experience in drafting correspondence, presentations, media items and reports.
Developing knowledge of the local community, and companies relevant to RLI.
Extensive experience (minimum 2 years) in a position as a departmental/company executive or personal assistant.
Competent driving skills with experience (optional).
Ability to occasionally travel with an Executive up to 1 week at a time, including weekends when necessary.
Retirement Benefit Plans
Medical / Health Insurance
Paid Sick Leave
Paid Bereavement/Family Leave
Paid Holidays
Paid Vacation Leave
Maternity & Paternity Leave
Medical, Prescription, Dental, or Vision Plans
Other:
Free Shuttle Service (Laguna, Cavite, Alabang, Sucat, QC)
Birthday & Wedding Gift
Calamity Asssitance
Funeral Assistance
Longevity Bonus every 5 years
Communication Allowance
De Minimis (Non taxable allowances)
Perfect Attendance
Company Activities every Quarter
Associate / Supervisor Administration and Coordination International Trade / Raw Materials Chemical Supply Chain 1 opening Bachelor's degree graduate
Rudolf Lietz, Inc. is a German-Philippine trading company that specializes in sourcing raw materials for the Philippine and Vietnam markets, representing reliable, world-class manufacturers with factories on all continents, focusing on:- Pharmaceutical active ingredients- Excipients and auxiliaries- Food ingredients and raw materials- Feed ingredients and veterinary raw materials- Cosmetic raw materials- Commodities- Industrial chemicalsOur Headquarters are located in Parañaque City, Metro Manila, Philippines. The Representative Office is situated in Ho Chi Minh City (Saigon), Vietnam.History Our years of first-hand frontline experience in the marketplace, know-how in sourcing from manufacturers and traders world-wide, and European Management with Oriental Expertise provide both, suppliers and clients, with a reliable partner for a long-term business relationship and mutual benefit.WHY JOIN US?Rudolf Lietz Inc. recognizes how strong work performance makes the company successful.One way to accomplish this is to offer a comprehensive benefit program designed to meet your basic and life-changing benefit needs. From full medical coverage to generous paid holidays and vacations. RLI's package is consistently and continually being assessed to ensure competitiveness. Cultures and ValuesRudolf Lietz Inc. is a German-Filipino company located at Paranaque City, Philippines. Our culture follows that of similar German companies where we take pride on being organised, working to the book and executing high quality work. It is of utmost importance to stay not just one but several steps ahead of the competition but doing so through the quality of work. We also invite our team members to be creative with the work they do often working in smaller teams to solve much bigger problem. BenefitsOver and above compliance with all legal requirements we offer: additional insurance coverage, incentives, free shuttle service and more.
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