Executive Assistant | augmented (remote - hybrid)Sigrid.AI

WHO WE ARE
Sigrid is a Premium Executive and Personal Assistance Service staffed by humans powered by technology. We provide the right people, platform, and processes to optimize busy executives' lives, allowing them to outsource the day-to-day activities that keep their personal and professional lives on time and target. We aim to democratize access to executive support and to create jobs using technology instead of replacing them.
We use MySigrid, our proprietary Collaboration & Task Management Platform, to solve tasks efficiently and collectively - improving quality, reducing human error, and increasing speed.
YOUR ROLE AS AN EXECUTIVE ASSISTANT
You will be assigned as the Executive Assistant to the Director of a business involved in wholesale trade of a variety of goods. Your primary duty will be to ensure that all stated, unstated, and anticipated needs of the client are cared for and actioned with the highest quality.
As an Executive Assistant, you will be responsible for:
Building a strong business relationship with the client by ensuring high quality of work on all tasks
Managing day-to-day work, primarily focused on task resolution and time management
Performing the full spectrum of secretarial and business support for the client
Managing the executive's calendar and life logistics, including scheduling meetings and providing reminders
Managing travel requirements such as flights, accommodations, and/or visas
Performing light bookkeeping and preparing financial reports
Maintaining strict confidentiality and interacting professionally with all levels of management, staff, business partners, and external parties
Identifying learning opportunities and providing recommendations for improvement
Ensuring that the client's preferences and information are captured and stored securely in compliance to SOPs
Requirements
As a minimum, we expect candidates to meet the following requirements:
Minimum 3 years' experience in a similar role in any industry
With a Bachelor's Degree in any related field
A high level of spoken and written business English: ability to use the language fluently and accurately on all levels and as normally pertinent to professional needs, can understand and participate in any conversations within the range of own personal and professional experience with a high degree of fluency and precision of vocabulary and makes only quite rare and minor errors of pronunciation and grammar.
Excellent time management skills; knows how to prioritize work, and able to multi-task to get things done in an efficient manner
Can handle research, preparation of presentations, data entry, maintenance and monitoring of memberships, online accounts, bills payables.
Proficiency in MS Office and web-based applications
Has high attention to detail
A strong sense of customer service and enjoys anticipating the needs of others
With strong analytical skills and can understand information immediately
Ability to work efficiently, think clearly and solve tasks accurately under pressure
Pro-active and resourceful self-starter
Desire and ability to work in a fast-paced technology environment
With a quiet place at home away from any disturbance, a laptop, a smartphone, and fully running Wi-Fi connection 5mbps or higher
Benefits
At Sigrid, we aim to ensure the professional and personal growth of all our employees:
Competitive salary package.
Vacation leave and Sick leave credits.
HMO Package for the employee and two legal dependents.
Reimbursable internet charges.
Comprehensive training and continuous learning advantages.
Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work-processes.
High importance to work-life balance with the opportunity to work from home part of the week.
Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
Work in a corporate culture that encourages collaboration, with an emphasis on our core value: Integrity, Passion, Teamwork & Respect, Pro-activeness, Accountability, Determination.
Co-Working days
Sigrid has co-working offices in BGC, Ortigas, and Makati where the whole team meets twice a month at a minimum.
Sigrid.AI

Manila City, Metro Manila
Permanent
Full-time