executive AdministratorVisa
Workplace: MetroManila, Manila
Salary: Agreement
Work form: Full time
Posting Date: 11/01/2026
Deadline: 19/09/2022
Company Description
Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.
When you join Visa, you join a culture of purpose and belonging - where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world - helping unlock financial access to enable the future of money movement.
Join Visa: A Network Working for Everyone.
Job Description
POSITION SUMMARY:
This role is an individual contributor responsible for applying skills and knowledge to perform specified support functions. This position is at a senior support staff level and may determine methods and procedures within defined guidelines
JOB SCOPE:
This role is an individual contributor who will be responsible for supporting local VP's site head, Senior director and 4 Directors as well as global leadership (SVP's and VP's) when working from Manila location. The site will host more than 700 employees. As a result, the successful candidate must be able to manage multiple priorities and provide consistent support across each function. Anticipates needs leadership by developing understanding leadership responsibilities and business requirements
RESPONSIBILITIES:
Managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials.
Make travel arrangements (airline and hotel reservations) for all team members.
Draft and type correspondence and answering questions.
Develop and update complex Word documents, PowerPoint presentations, and Excel spreadsheets.
Prepare meeting materials including assisting with creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials, and creating binders.
Support the functions with budget management, monthly budget tracking (including PO's, invoices and accruals) and updating and interfacing with accounting as needed.
Process expense reports for department leadership and serve as general point of contact for reports submitted.
Assists in managing and tracking key departmental documents via ShareDrive and SharePoint.
Provides updates to Facility team as and when required including office needs services: printer's maintenance, supplies.
Ensure business resumption plans are in place for the team.
Coordinate projects as needed for specific departments.
This is an on-site position. An on-site position must be consistently performed at an assigned Visa office location and require daily commute to the office location.
Qualifications
Bachelor's degree plus a minimum of 4-6 years of project analyst and administrative experience required, preferably in a global, public company.
Proven ability to handle confidential information with discretion combined with poise and professionalism in all communications.
Experience operating effectively and efficiently while managing multiple assignments in a fast paced environment with little supervision.
Must be able to exercise good judgment regarding information which may be confidential or material, non-public.
Ability to multi-task and prioritize work with a strong attention to detail.
Proven analysis and project analyst skills, excellent planning, organizational and written and verbal communication skills.
Proven ability to exercise good judgment in setting priorities and interacting with internal and external contacts.
Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations and strong excel skills
Customer service-focused with ability to work collaboratively with others.
Must be proactive and solution oriented, looking for ways to add value and assist the team.
Should have familiarity with invoicing and approval systems, basic accounting, and project management.
Additional Information
Visa has adopted a Covid-19 vaccination policy. As a condition of employment, all employees based in the Philippines who are required to work on-site are required to be fully vaccinated for Covid-19, unless a reasonable accommodation is approved or is as otherwise required by law.
Visa
Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.
When you join Visa, you join a culture of purpose and belonging - where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world - helping unlock financial access to enable the future of money movement.
Join Visa: A Network Working for Everyone.
Job Description
POSITION SUMMARY:
This role is an individual contributor responsible for applying skills and knowledge to perform specified support functions. This position is at a senior support staff level and may determine methods and procedures within defined guidelines
JOB SCOPE:
This role is an individual contributor who will be responsible for supporting local VP's site head, Senior director and 4 Directors as well as global leadership (SVP's and VP's) when working from Manila location. The site will host more than 700 employees. As a result, the successful candidate must be able to manage multiple priorities and provide consistent support across each function. Anticipates needs leadership by developing understanding leadership responsibilities and business requirements
RESPONSIBILITIES:
Managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials.
Make travel arrangements (airline and hotel reservations) for all team members.
Draft and type correspondence and answering questions.
Develop and update complex Word documents, PowerPoint presentations, and Excel spreadsheets.
Prepare meeting materials including assisting with creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials, and creating binders.
Support the functions with budget management, monthly budget tracking (including PO's, invoices and accruals) and updating and interfacing with accounting as needed.
Process expense reports for department leadership and serve as general point of contact for reports submitted.
Assists in managing and tracking key departmental documents via ShareDrive and SharePoint.
Provides updates to Facility team as and when required including office needs services: printer's maintenance, supplies.
Ensure business resumption plans are in place for the team.
Coordinate projects as needed for specific departments.
This is an on-site position. An on-site position must be consistently performed at an assigned Visa office location and require daily commute to the office location.
Qualifications
Bachelor's degree plus a minimum of 4-6 years of project analyst and administrative experience required, preferably in a global, public company.
Proven ability to handle confidential information with discretion combined with poise and professionalism in all communications.
Experience operating effectively and efficiently while managing multiple assignments in a fast paced environment with little supervision.
Must be able to exercise good judgment regarding information which may be confidential or material, non-public.
Ability to multi-task and prioritize work with a strong attention to detail.
Proven analysis and project analyst skills, excellent planning, organizational and written and verbal communication skills.
Proven ability to exercise good judgment in setting priorities and interacting with internal and external contacts.
Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations and strong excel skills
Customer service-focused with ability to work collaboratively with others.
Must be proactive and solution oriented, looking for ways to add value and assist the team.
Should have familiarity with invoicing and approval systems, basic accounting, and project management.
Additional Information
Visa has adopted a Covid-19 vaccination policy. As a condition of employment, all employees based in the Philippines who are required to work on-site are required to be fully vaccinated for Covid-19, unless a reasonable accommodation is approved or is as otherwise required by law.
Visa
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Pasay City, Metro Manila
Permanent
Full-time
Permanent
Full-time
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Pasay, Metro Manila
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