executive Administrative AssistantSundust Bros Corporation

● Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
● Answering and directing calls to appropriate executives and parties, taking messages.
● Greeting clients and visitors and determining access to appropriate parties.
● Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
● Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
● Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
● Prepare reports, collect and analyze information; prepare presentations.
● Develop and utilize historical information; provide retrieval of information.
● Record meeting discussions and provide minutes.
● Ensure operation of office equipment, order maintenance when necessary.
● Troubleshoot malfunction of office equipment.
● Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.
● Coordinate finances, assist with budget preparation.
● Train clerical staff on office equipment, policies and procedures, arrange for setup on new computers and logging of new employees in a database.
● Meet with special interest groups or individuals on behalf of executives.
● Prepare executive responses to routine memos, letters, or correspondence.
● Prepare checks for signature and review.
● Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.
● Prepare and develop a records management system; maintain and recommend changes to records systems when appropriate.
● Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
● Evaluate policies to ensure they are in compliance with corporate rules and mission.
● B.S. in Management or related field
● 1+ years administrative support or executive assistance
● Problem solving ability
● Advanced Google Suite Apps experience
● Willingness to work in Pasay office
Bossjob

Pasay City, Metro Manila
Permanent
Full-time