enterprise document Management system business headSecurity Bank
Workplace: MetroManila, Manila, Makati
Salary: Agreement
Work form: Full time
Posting Date: 15/11/2025
Deadline: 16/03/2021
About Security Bank
We are the Philippines' largest independent bank, having won countless awards over the years including the most prestigious industry award in both 2015 and 2016-the Bank of the Year - Philippines by The Banker.
We're changing how people bank. From the moment customers enter our branches to their experience online, we make them feel valued and empowered.
Now, with more than 300 branches spanning the country, BetterBanking has become the gold standard in improving the banking lives of millions of Filipinos. But we're far from done.
In our constant pursuit of excellence and improvement, we create teams that support our business and each other.
The Role
As an Enterprise Document Management System Business Head, you will Implement and administer enterprise-wide document management systems and related procedures that allow the bank to capture, store, retrieve, share, and purge electronic records and documents in compliance with the mandatory requirements of Bangko Sentral ng Pilipinas. Act as a conduit of the assigned group/division/unit with the governance offices of the Bank (Compliance Office, Internal Audit, and Risk Management) in ensuring timely and satisfactory compliance to regulatory and internal requirements; supports the implementation and compliance of internal controls within the assigned group/division/unit.
How you'll contribute
Manage the Enterprise Document Management System (EDMS) application, user access and system security is in place. Ensure that guidelines and procedure of EDMS are being applied by the units and put into practice.
Consult with end users regarding problems in accessing electronic content.
Monitor operational activities to ensure compliance with regulations or standard operating procedures.
Determine document management policies to facilitate efficient, legal, and secure access to electronic content. Develop procedures for data management.
Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology personnel. Retrieve information from electronic sources.
Administer document and system access rights and revision control to ensure security of system and integrity of master documents. Implement security measures for computer or information systems through the assistance of IT.
Provide assistance to IT systems database admin to develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures. Develop procedures for data management.
Assist in the assessment, acquisition, or deployment of new electronic document management systems.
Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences. Update knowledge about emerging industry or technology trends.
Develop, document, or maintain standards, best practices, or system usage procedures.
Write, review, or execute plans for testing new or established document management systems. Develop testing routines or procedures.
Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata. This is in coordination with the respective business units.
Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
Prepare and record changes to official documents and confirm changes with legal and compliance management staff.
Prepare support documentation and training materials for end users of document management systems. Prepare instruction manuals.
Propose recommendations for improving content management system capabilities. Recommend changes to improve computer or information systems
Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving. Monitor the security of digital information.
Monitor that all previous clients records relatively needed in AMLA compliance requirements are all migrated to the new EDMS system
Coordinates with the vendor for any problems encountered in the system.
Monitor and manage action plans to resolve issues committed in the RCSAs, Risk Assessments, Issue Escalation/Incident Report, BCP test results, Internal/External Audit findings, Compliance testing findings etc.
Acts as a liaison personnel for internal and external audits (including BSP, SEC, external auditor, etc.). Ensures prompt submission of audit requirements, replies to issues, as well as monitoring of resolution.
Collaborates with Compliance, Audit and Risk Management on matters related but not limited to: Control and Monitoring, IT Risk, Information Security, Business Continuity Management, Data Privacy, Compliance Risk etc., representing the group/division/unit.
Acts as a BCP representative of the group; participates in planning and testing, reviewing and obtaining plans from vendor partners (where applicable) to ensure that contingent measures are in place.
Responsible for generating reports and assessment findings of the assigned group using ORM and Compliance Tools to be submitted to the governance offices for validation and confirmation.
Responsible for information dissemination and training of the group on updated regulatory circulars and policies to ensure awareness of changes that will impact operations.
Represents the group in internal or external meetings related to governance matters.
What we're looking for
Bachelor's Degree in any field
At least 5 years' relevant experience preferably in Banking and Financial, Marketing/Business Development, Administrative Function, Audit & Taxation, Risk Management, Compliance
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Knowledge of business and management principles involved in strategic planning, resource allocation, process improvement, leadership technique, production methods, and coordination of people and resources.
Able to communicate effectively with all levels of the organization and external parties; Good attention to details
Security Bank
We are the Philippines' largest independent bank, having won countless awards over the years including the most prestigious industry award in both 2015 and 2016-the Bank of the Year - Philippines by The Banker.
We're changing how people bank. From the moment customers enter our branches to their experience online, we make them feel valued and empowered.
Now, with more than 300 branches spanning the country, BetterBanking has become the gold standard in improving the banking lives of millions of Filipinos. But we're far from done.
In our constant pursuit of excellence and improvement, we create teams that support our business and each other.
The Role
As an Enterprise Document Management System Business Head, you will Implement and administer enterprise-wide document management systems and related procedures that allow the bank to capture, store, retrieve, share, and purge electronic records and documents in compliance with the mandatory requirements of Bangko Sentral ng Pilipinas. Act as a conduit of the assigned group/division/unit with the governance offices of the Bank (Compliance Office, Internal Audit, and Risk Management) in ensuring timely and satisfactory compliance to regulatory and internal requirements; supports the implementation and compliance of internal controls within the assigned group/division/unit.
How you'll contribute
Manage the Enterprise Document Management System (EDMS) application, user access and system security is in place. Ensure that guidelines and procedure of EDMS are being applied by the units and put into practice.
Consult with end users regarding problems in accessing electronic content.
Monitor operational activities to ensure compliance with regulations or standard operating procedures.
Determine document management policies to facilitate efficient, legal, and secure access to electronic content. Develop procedures for data management.
Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology personnel. Retrieve information from electronic sources.
Administer document and system access rights and revision control to ensure security of system and integrity of master documents. Implement security measures for computer or information systems through the assistance of IT.
Provide assistance to IT systems database admin to develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures. Develop procedures for data management.
Assist in the assessment, acquisition, or deployment of new electronic document management systems.
Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences. Update knowledge about emerging industry or technology trends.
Develop, document, or maintain standards, best practices, or system usage procedures.
Write, review, or execute plans for testing new or established document management systems. Develop testing routines or procedures.
Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata. This is in coordination with the respective business units.
Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
Prepare and record changes to official documents and confirm changes with legal and compliance management staff.
Prepare support documentation and training materials for end users of document management systems. Prepare instruction manuals.
Propose recommendations for improving content management system capabilities. Recommend changes to improve computer or information systems
Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving. Monitor the security of digital information.
Monitor that all previous clients records relatively needed in AMLA compliance requirements are all migrated to the new EDMS system
Coordinates with the vendor for any problems encountered in the system.
Monitor and manage action plans to resolve issues committed in the RCSAs, Risk Assessments, Issue Escalation/Incident Report, BCP test results, Internal/External Audit findings, Compliance testing findings etc.
Acts as a liaison personnel for internal and external audits (including BSP, SEC, external auditor, etc.). Ensures prompt submission of audit requirements, replies to issues, as well as monitoring of resolution.
Collaborates with Compliance, Audit and Risk Management on matters related but not limited to: Control and Monitoring, IT Risk, Information Security, Business Continuity Management, Data Privacy, Compliance Risk etc., representing the group/division/unit.
Acts as a BCP representative of the group; participates in planning and testing, reviewing and obtaining plans from vendor partners (where applicable) to ensure that contingent measures are in place.
Responsible for generating reports and assessment findings of the assigned group using ORM and Compliance Tools to be submitted to the governance offices for validation and confirmation.
Responsible for information dissemination and training of the group on updated regulatory circulars and policies to ensure awareness of changes that will impact operations.
Represents the group in internal or external meetings related to governance matters.
What we're looking for
Bachelor's Degree in any field
At least 5 years' relevant experience preferably in Banking and Financial, Marketing/Business Development, Administrative Function, Audit & Taxation, Risk Management, Compliance
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Knowledge of business and management principles involved in strategic planning, resource allocation, process improvement, leadership technique, production methods, and coordination of people and resources.
Able to communicate effectively with all levels of the organization and external parties; Good attention to details
Security Bank
Other Info
Makati City, Metro Manila
Permanent
Full-time
Permanent
Full-time
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Security Bank jobs
Makati City, Metro Manila
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Security Bank jobs
Makati City, Metro Manila