Documentation Assistant (accounting related)San Miguel Corporation

Position DOCUMENTATION ASSISTANT
Work Base San Miguel Head Office Complex, Mandaluyong City
Qualifications Graduate of any 4-year Business Course
Basic Computer skills - excel and word processing
At least one year experience in handling documentation or any office works related
Job Description (Tasks, Duties and Responsibilities)
Purpose of the position:
1. Timely & accurate retrieval of documents needed for the following Excise Tax Claims:
PRC - 2 months after transaction date (monthly submission to BIR)
TCC - within 2 years after transaction date (semi-annual submission to BIR)
CTA Cases (Alkylate & Jet-A1) - within deadline set by the client
2. Responding to queries from Tax Planner or Tax Accountant employees concerning the documentation
3. Performing general administrative and other tasks that maybe assigned from time to time
Operational Responsibilities`:
Retrieval of documents for Excise Tax claims thru PRC
Prepare summary of invoices per terminal
Jocasp
Mactan
DMIA
Ilo-ilo
Davao
Palawan
Request invoices from the ff.:
Records Center - Jocasp/NAIA, Mactan and DMIA invoices
Ilo-Ilo Depot - Ilo-ilo ITP & Kalibo ITP invoices
Davao Depot - Davao invoices
Palawan Depot - Palawan invoices
Request Liquidation Summary and Daily Liquidation Statement from Depot (soft copy)
Match details of Liquidation Summary and Daily Liquidation Statement against Invoices
Retrieve WC (Refinery) based on the Liquidation Statement
Print ORB and COC in SAP
Match details of the following from WCs (refinery) ORB and COC
Consignee
Date withdrawn
Volume of Jet A1
Request PRDM Liquidation from SAS (soft copy)
Match the volume from PRDM Liquidation against WCs (Refinery
Prepare summary of retrieved WC (Refinery)
WC Number
WC Date
Customer
Volume
Prepare summary of ADRs per terminal per day
Retrieve ADRs from GRCS (blue copy)
Prepare summary of WC (terminal to Airlines) per terminal per day
Retrieve WC (Terminal to Airlines) from GRCS
Retrieve other supporting documents from Depot
PRDM copy
PBR & Depot/Terminal's ORB
COC
DSMR/FIR
Match details of ORB against Liquidation Statement and schedule of ADRs
Request the hard copy of Liquidation Statement and Summary signed by Depot's Clerk and Supervisor
Arrange the documents per terminal's requirements
Stamp the following docs with certified true copy:
PRDM
Invoices
WC
ADR
Forward documents to Petron Tax Accountant for review
Retrieval of documents for Excise Tax claims thru TCC
Request Liquidation Summary and Statement from Depot
Retrieve ADRs based on the volume indicated from the Liquidation Statement
Prepare ADR schedule
Sort ADR per customer
Receive copy of invoices from Records Center and Depot (scanned copy)
Match ADR number from the list of ADRs attached to the invoice
Prepare summary of invoices
Stamp invoices and ADRs with "Certified True Copy"
Arrange documents per Terminal and file
Forward to Petron Tax Accountant for review
Retrieval of documents for CTA Case - Alkylate Importation
Receive the list from Petron Tax Planner and retrieve documents from Supply department:
Importation documents:
IEIRD (Import Entry and Internal Revenue Declaration)
Temporary Assessment
Discrepancy form
ATRIG (Authority To Release Imported Goods)
Customs Payment Receipt
Certificate of full payment
Tanker Bill of lading
Invoice
Certificate of Independent Survey
Forward retrieved documents to Petron Tax Planner for checking
Receive the list from Petron Tax Planner and retrieve documents from GRCS file, Legal, Procurement and Supply Department
Forward retrieved documents to Petron Tax Planner
Receive importation documents with CTC and judicial affidavit from Petron Tax Planner
Forward Importation documents with CTC to external auditor (ICPA
Receive the list from ICPA and retrieve documents from the ff:
Bataan Refinery:
COC - original copy
WC - original copy
SAP :
ORB
PMMT
BIR Website (EFPS):
Excise Tax Return
Forward retrieved documents to ICPA for checking
Photocopy (COC, WC) and scan (exhibits)
Forward docs and scanned copies to external auditor for final checking
Retrieval of documents for CTA Case - Jet-A1
Identify invoices per classification:
Imported PRC location
Imported Non-PRC location
Local Non PRC Location
Retrieve invoices and ADR from Records Center or Depots
Print Delivery Note and Return Receipt for Imported PRC location only
Identify the Vessel's Name per invoice thru viewing PMMT in SAP
Retrieve COC and WC from PBR (original copy)
Forward the retrieved documents to external auditor for checking
Retrieve the following documents from SAP:
Monthly ORB
Daily and monthly PMMT
Overview of billing items and pricing condition
General Ledger
Inward Remittance
Forward the retrieved documents to external auditors for final checking and submission to CTA
Performance Responsibilities
Handle and resolve simple issues that arises on the assigned task
Communicates with team leader, checker and client to address issues and concerns
Administrative Responsibilities
Responding to queries from Tax Planner or Tax Accountant concerning the documentation
Perform general administrative and other tasks that maybe assigned from time to time
Request driver & vehicle and monitor trip schedule
Inventory of Office Supplies
Filing of documents
Photocopying
Stamp & sign
Other tasks
San Miguel Corporation

Mandaluyong City, Metro Manila
Permanent
Full-time