Document ControllerRYTE Corporation

About Us:
Ryte Health is a "next-generation" AI-driven medical second opinion and telemedicine company. Based in Toronto Canada and Paris France, Ryte identifies world expert physicians addressing specific diagnoses and/or procedures and connects them to patients and their physicians via telemedicine in any region of the world. Ryte has an international development team and will operate in the Middle East, Asia, South America, Europe, and North America.
This is your chance to be part of an exciting company, where everything you do will impact the growth and success of the business, locally and globally.
We are looking for a highly motivated and passionate Document Controller who will support the organization in document control activities and to deliver compliant documentation, including checking the quality of the documents to be indexed and the tracking and monitoring of documentation. This is a permanent full-time contract position, working remotely at Manila, in the Philippines for the Ryte team under the supervision of the Compliance Director.
As part of this role, you will:
Be an integral part of the Compliance Department
Ensure controlled documentation as per the Document Control and Standards procedure and required related procedures.
Hold a key role that ensures the efficient and effective operation of the document management system and tracking status of documentation.
Responsibilities:
Work with the Lead, Documentation Support and Compliance Director to ensure all team members' documents are completed as per compliance requirements, accurately and in a timely manner
Ensure Document Management System is adequately operated and maintained
Check the quality and, where possible, accuracy of the documents to be issued, administered, indexed, etc.
Receive, track, and monitor documentation through a centralized system and index
Deliver all controlled documents of high quality and within an agreed schedule
Work with the entire team to ensure effective and efficient delivery of compliant documentation through coordinated control of documentation
Ensure formatting documents as per the approved standards
Ensure adherence to Documentation Control and Standards procedures
Manage and expedite the review of documentation
Owns documentation processing - issuing, filing, archiving, and accounting for all controlled documents
Apply knowledge from experience to manage and resolve documentation related problems
Maintain documented inventory index and library for applicable Logs, Procedures, Specifications, Test Scripts, Standards, Reports and Forms e.g., Document Index, Privacy/ Security Event Log
Ensure proper tracking and record keeping for all documents such as training materials, audit reports, certificates of compliance etc.
Secure data entry of all documents into the Electronic Document Management System
Perform other administrative and document control tasks as requested by the Lead, Documentation Support or Compliance Director
Attends and contributes information during team meetings including updates on issues, progress, etc.
Requirements
Post- secondary education - University Bachelor's Degree or College Diploma
3 - 5 years experience in document management and control, and working knowledge of best practices related to documentation
Extensive experience in Microsoft Office/ Office 365, Excel, Visio and particularly on SharePoint
Working knowledge of quality management systems, best practice standards and certification (e.g., ISO 9000)
Excellent English written and verbal communication skills
Strong attention to detail
Excellent organizational skills and ability to multi-task and meet deadlines in a fast- paced environment
Understands document processing principles and practices, and regulated industry experience preferred
Strong documentation/ records generation and management skills
Ability to effectively proof-read and edit documents as required with a high level of accuracy and strong attention to detail
Ability to exercise judgement and initiative to support multiple, complex, changing activities for documentation deliverables
Proficient in using Electronic Document Management Systems and Document Control Systems
Experience in the HealthCare or Life Sciences Industry
We would like to thank all Applicants for their interest in this position. Please note that only Applicants selected for an interview will be contacted. Ryte Corp. is an equal opportunity employer. If selected for an interview, please advise our Human Resources team if you require accommodation during the interview and assessment process. We will work with Applicants to accommodate all accessibility needs.
RYTE Corporation

Manila City, Metro Manila
Permanent
Full-time