digitalisation Project officer (rpa)IQ-EQ

Company Description
IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.
Job Description
Responsibilities (how we will measure success)
The Project Officer will work alongside the Senior Project / Project Managers providing administrative assistance to support the successful delivery of a suite of projects across the IQ-EQ Group
Support preparations for meetings and events in a timely and detailed manner producing meeting agenda, meeting minutes and preparation of presentations and other documentation
Perform secretariat duties for the Change Delivery Team governance and reporting within the Digitalisation Programme and its portfolio of Projects
Provide Document Management Assistance within the Digitalisation Programme and its portfolio of Projects. This to include audit control of document storage, version control and professional folder structures.
Support Delivery Assurance activities carried out by the Change Delivery Team in relation to project delivery and conformance to processes, within the Digitalisation Programme.
Tasks (what does the role do on a day-to-day basis)
Perform secretariat duties relating to Digitalisation Programme team programme and project reporting by;
Collating and consolidating the teams regular reporting and preparing this for distribution to sponsor groups and Programme/Project review forums e.g. PGF and GPMC.
Work with Senior Project / Project Managers to support the delivery of the Digitalisation Programmes and its portfolio of projects by;
Organising various meetings as requested by Senior Project / Project Managers, assisting in the preparation of agendas and other documentation required for the meeting
Prepare minutes of meetings for sign off by the Senior Project / Project Managers and other meeting attendees
Collate actions from meetings, monitor deadlines and assist the Senior Project / Project Manager in chasing up outstanding actions
Providing general administrative assistance for the production of programme / project documentation
Support the Senior Project / Project Manager and Project Analysts in the maintenance of risk and issues logs and other similar artefacts
Track all time spent on projects in NetSuite
Preparation of high-quality presentations to be delivered across a wide range of audiences/stakeholders
Assist in documentation of high-quality end to end processes and procedures
Provide Document Management Assistance for the Digitalisation Programme team in relation to use of approved Templates and Checklists;
Prepare and update programme / project templates and checklists with feedback from Senior Project / Project Managers and Project Analysts
Ensure appropriate version control is in place and maintained
Other
Support other departments as required within the confines of the Project Officers role
Undertake any additional reasonable duties as required the Firm
Key competencies for position and level
Communicates Effectively
Being Resilient
Plans and Aligns
Demonstrates Self-Awareness
Organisation Savvy
Key behaviours we expect to see
In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:
· Attention to detail
· Taking Ownership
· Curiosity
· Positivity
Qualifications
Required Experience
Essential Criteria:
2 Year+ experience operating in a professional office environment demonstrating the skills to successfully perform the role
Excellent organisational, prioritisation and interpersonal skills
Comfortable communicating with diverse stakeholders including subject matter experts, peers, managers, customers and suppliers
'Can do' attitude, ability to cope with tight deadlines and working under pressure
Ability to take initiative and self-manage
High degree of literacy in applications such as; MS Word, MS Excel, MS PowerPoint,
Fluent in English Language
Desired Criteria:
Undergraduate Degree
Experience of operating within a Technology / Digital programme / project environment
Experience of operating within a firm that shares some of the following features: -
Globally distributed teams
Financial Services
Fast-paced and rapidly evolving environment
Awareness of Project Management Frameworks
Previous experience operating within a PMO environment
Experience using MS Visio
Additional Information
At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.
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Pasig City, Metro Manila
Permanent
Full-time