cos_ ADMINISTRATIVE ASSISTANT iii_003297_drmbDepartment of Social Welfare and Development Philippines

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT
We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant Contract of Service positions with details as follows:
Office: Disaster Response Management Bureau
ADMINISTRATIVE ASSISTANT III
Item Number
:
003297
Compensation
:
Php 21,211.00
Place of Assignment
:
Disaster Response Command Center
CSC PRESCRIBED QUALIFICATION STANDARDS
Education
:
Completion of two years studies in college
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Sub-professional)/First Level Eligibility
PREFERRED QUALIFICATIONS (COMPETENCY-BASED)
Education
:
Completion of two years studies in college
Training
:
Four (4) hours of relevant training
Experience
:
One (1) year of relevant experience
Eligibility
:
Career Service (Sub-professional)/First Level Eligibility
JOB DESCRIPTION
Under the supervision of the DCC Team Lead - performs office and/or administrative functions in the DSWD Command Center; and does other related work.
Functions and Responsibilities:
1. Encodes in the database tracking system all incoming and outgoing communications/documents of the DCC to be used as reference in following up/monitoring the status/action taken;
2. Faxes, scans and/or email copies of documents and office communications to different Offices, Bureaus, Services and other National Government Agencies for their information;
3. Answers phone calls, assists visitors/clients of the DCC and refers their queries to concerned staff/divisions;
4. Files and stores copies of memorandum, guidelines and other reference documents of the Division to safe keep pertinent documents and ensure that these can be easily retrieved when needed;
5. Maintain and updates database of Office records to ensure that there is an inventory of available sources/documents can be used as references for staff;
6. Perform other administrative and clerical functions;
7. Observe proper turn-over of duties, documentation, and other concerns to incoming duty counterpart;
8. Ensure the cleanliness of all areas in the DCC (working areas, conference room, toilet, pantry, etc);
9. Perform other tasks assigned by the DCC Team Lead.
Job Outputs:
1. List of Inventory of equipment of DCC;
2. Inventory of Records of DCC Documents;
3. List of Incoming and Outgoing Documents of DCC;
4. Handle Command Center schedules; and
5. Other reports as may be required.
Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format on or before October 02, 2023:
Kindly fill out the Job Application Form through this link: https://forms.gle/4knsupWYdfrWD6gh6
1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human Resource Management and Development Service;
2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark;
3. Duly accomplished Work Experience Sheet;4. Authenticated or Photocopy of Transcript of Record and/or Diploma;5. Certificate/s of relevant trainings and seminars attended (if applicable);6. Certificate/s of Employment;7. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance8. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and 9. Individual Performance Contract Rating (IPCR) in the last rating period or any of its equivalent, if applicable.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances.
Walk-in applicants will not be entertained in observance to the new normal.
Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.
Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**Qualified applicants will be notified thru text message and/or email.
IMPORTANT REMINDER:
Please fill out the Job Application Form and upload your complete requirements through this link:https://forms.gle/4knsupWYdfrWD6gh6
Applicants who fail to submit complete requirements through the said GOOGLE FORM within the publication period shall not be considered for the position.
For strict compliance.
Job Summary
Date/Time Posted:
2023-09-27 05:03:31
Place of Assignment:
Department of Social Welfare and Development, Philippines, Southeast Asia
Education:
Completion of two (2) years studies in college
Experience:
One (1) year of relevant experience
Training:
Four (4) hours of relevant training
Eligibility:
none required
Employment Status:
Contract of Service
Available Positions:
1
Salary Grade:
Php 21,211.00