corporate secretarial, senior AdministratorNorthern Trust
Workplace: MetroManila, Manila
Salary: Agreement
Work form: Full time
Posting Date: 06/01/2026
Deadline: 08/11/2022
About Northern Trust:
Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.
Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families and institutions by remaining true to our enduring principles of service, expertise and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.
Role:
Responsible for following established guidelines and identifying and resolving problems. Expected to use some initiative but refer more complex problems to supervisors / experts. Develop a basic understanding of the business function. Likely to be accountable for regular reporting or process administration. Junior level administrator to work in conjunction with the other members of the Company Secretarial team to provide a company secretarial service to the various entities administered by NTIFAS(G)
The key responsibilities of this role include:
To draft Agendas at least 6 weeks in advance of board meeting
Circulate final Agenda to board and other relevant attendees
Request reports required for the board papers at least 4 weeks in advance of the meeting
Follow up on action points required from the last board meeting with those allocated responsibility and ensure that they provide an update to the board
Collate the requested reports, chase up any outstanding reports and put hard copy packs together
Dispatch board packs to board and other relevant attendees 7 - 10 days prior to meeting
Ensure that adequate levels of board pack materials and stationery are maintained at all times and re-order supplies when necessary
To perform other company secretarial functions from time to time as may be required.
Fulfill additional tasks relevant to the role and business requirements, including filing and general office administration
Skills/Qualifications:
The successful candidate would benefit from having:
Experience in corporate secretarial services (working knowledge / exposure to Philippine Business Registry and the SEC)
Exposure to client facing situations would be an advantage
Any experience attending board meetings and taking minutes would be an advantage•Strong written communication skills
Attention to detail and accuracy
Organizational skills with the ability to prioritize and escalate potential risks
University degree
1-2 years minimum of experience in a corporate environment
Fluent in English
Experience of Microsoft Outlook and Office
Knowledge of Diligent Boardbooks or any other board packaging software would be an advantage
Working with Us:
As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.
We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater
Reasonable accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at .
We hope you're excited about the role and the opportunity to work with us.
We value an inclusive workplace and understand flexibility means different things to different people.
Apply today and talk to us about your flexible working requirements and together we can achieve greater.
Additional Information
Northern Trust
Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.
Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families and institutions by remaining true to our enduring principles of service, expertise and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.
Role:
Responsible for following established guidelines and identifying and resolving problems. Expected to use some initiative but refer more complex problems to supervisors / experts. Develop a basic understanding of the business function. Likely to be accountable for regular reporting or process administration. Junior level administrator to work in conjunction with the other members of the Company Secretarial team to provide a company secretarial service to the various entities administered by NTIFAS(G)
The key responsibilities of this role include:
To draft Agendas at least 6 weeks in advance of board meeting
Circulate final Agenda to board and other relevant attendees
Request reports required for the board papers at least 4 weeks in advance of the meeting
Follow up on action points required from the last board meeting with those allocated responsibility and ensure that they provide an update to the board
Collate the requested reports, chase up any outstanding reports and put hard copy packs together
Dispatch board packs to board and other relevant attendees 7 - 10 days prior to meeting
Ensure that adequate levels of board pack materials and stationery are maintained at all times and re-order supplies when necessary
To perform other company secretarial functions from time to time as may be required.
Fulfill additional tasks relevant to the role and business requirements, including filing and general office administration
Skills/Qualifications:
The successful candidate would benefit from having:
Experience in corporate secretarial services (working knowledge / exposure to Philippine Business Registry and the SEC)
Exposure to client facing situations would be an advantage
Any experience attending board meetings and taking minutes would be an advantage•Strong written communication skills
Attention to detail and accuracy
Organizational skills with the ability to prioritize and escalate potential risks
University degree
1-2 years minimum of experience in a corporate environment
Fluent in English
Experience of Microsoft Outlook and Office
Knowledge of Diligent Boardbooks or any other board packaging software would be an advantage
Working with Us:
As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.
We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater
Reasonable accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at .
We hope you're excited about the role and the opportunity to work with us.
We value an inclusive workplace and understand flexibility means different things to different people.
Apply today and talk to us about your flexible working requirements and together we can achieve greater.
Additional Information
Northern Trust
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Manila City, Metro Manila
Permanent
Full-time
Permanent
Full-time
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