corporate Administration associateDevex

Company Description
Devex is the world's leading news organization covering global development, global health, humanitarian action, and sustainability.
About You
Do you have at least 1 year of experience in human resources, customer success or communications? Do you consider yourself an enthusiastic and curious person? Are you excited to be a part of a dynamic social enterprise that's growing fast and has an open, teamwork-focused culture? This opportunity could be for you!.
You adapt well in different situations, love understanding other people's perspectives and know how to bring people together to resolve differences. You're a team-player with an enthusiastic spirit, you have experience working with diverse teams, you're willing to learn and manage multiple tasks
Job Description
Working hours: This is a Mid-shift (3:00pm - 12:00mn Manila Time)
This opportunity is great if you are looking to dive deeper into corporate administration functions around onboarding, labor compliance and internal communications, while working in a collaborative and fun environment.
The Corporate Administration Associate role is a full-time position. We are looking for someone who has a passion for getting things done. This role requires an energetic, dedicated and detail-oriented person who can effectively and efficiently manage multiple tasks.
What will you do as our Corporate Administration Associate?
1. Onboarding
Sending onboarding emails
Creation of Devex accounts
Creation of GoCo Profile
Updating of new hire onboarding status via Slack
Assignment/Procurements of Machine
Enrollment to HMO and IRA
2. Drafting of Contracts
Drafting of contract, pay breakdown and Summary of Benefits
Drafting of MSA if needed
Sending of contracts via Docusign
3. Offboarding
Sending of Exit Procedure Email
Creating offboarding workflow in GoCo
Deactivation of Accounts
Terminating HMO Coverage
4. Office Management Related Task
Manila Office events
Co-working space reservations
Retreat and other company functions
5. Drafting and rolling out of Office Communications
Handbook
Summary of Benefits
Announcements
6. Management of Platform Access
7. Employee's travel needs
8. Updating of Monthly Database
9. US State Registration
10. Business Cards and IDs
11. Corporate Gifts / Gifts for staff
Qualifications
Here are the basic requirements we're looking for in the role...
Graduate of BS Psychology or Human Resource
Has at least 3 to 5 years' experience working in HR operations and office administration.
Excellent communication skills, both written and oral; confident in composing emails and talking to multinational colleagues
Strong attention to details and has the ability to provide efficient and reliable assistance to internal and external clients.
Besides the basics, here's what we'd love to see you have experience in...
Knowledge of ATS, and other related tools
Previous experience with recruitment activities (sourcing, screening, and interviewing candidates)
The Corporate Administration team is led by its Director. In collaboration with the People Operations and Finance teams, we keep our internal operations up and running to support our global staff in multiple ways.
The primary goal for the Corporate Administration team is to retain talent at Devex. We do this by nurturing a collaborative environment, fostering clear communication and prioritizing our well-being. We're a mission-driven social enterprise and our team works to make each Devexer's experience more meaningful, productive and fun!
Our tech stack
We are looking for someone who has familiarity with Human Resources and US/Philippine Labor law. GoCo, Smart Recruiters and Slack are our main tools. You don't need to be an expert on these platforms, but be ready to learn how to use them!
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.
Ready to get started? Apply now!
Additional Information
What we offer you
Being part of the Devex team is a partnership. We strive to make Devex a place where you can thrive and do your most inspirational work. Here are a few benefits we offer:
Competitive salary.
Computer of your choice - Microsoft or macOS.
Private health insurance plan.
Learning benefit: Two days off for training opportunities.
Apart from standard paid vacation leave, two additional weeks off: one in August and one from Christmas through New Year's.
Two "yay days" - extra holidays with the condition that you do something awesome and share a picture of it!
More about Devex
We live our mission and bring our world-class academic and professional experience to work every day to change the world. When you become a Devexer, you're not only joining a global company, but a team of 120-plus people who embody our guiding principles:
We champion global development professionals.
We focus on impact.
We embrace transformation.
We work together.
We feel urgency.
Devex

Manila City, Metro Manila
Permanent
Full-time