contract administrator and Accounting Assistantoutsourced

Company Description
Outsourced.ph is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.
Job Description
The role of the contract and accounts administrator is to ensure all sales contracts, accounts payable and receivable are accurately and effectively processed into the relevant system and communicated to all relevant parties. The contract administration component in the role must monitor and track the progress of the contract from first issue to final settlement, reporting on the progress throughout.
Key Responsibilities:
Contract Administration
Compilation of sales contracts
Accurate filing and storing of sales contracts
Manage and develop relationships with key stakeholders internal and external
Communicate with all related parties to push contract from conditional to unconditional
Communicate with all related parties to facilitate contract exchange
Communicate with all related parties to facilitate contract settlement
Use Salesforce and Portal to manage reservations, cancellations, contracts and client
· details
Use Salesforce to record all contract progress and communication notes
Continually communicate with all related parties on contract status and changes
Adhere to internal rules and guidelines related to contract issuing, amendments, exchange,
· settlement and fall over
Follow all contract related processes and procedures and assist with the development of
· new processes and procedures to further automate the contract administration process
Coordinate contracts administration procedure to assist with project launches
Ensure high level of communication with settlement, finance and channel network
Follow up developers for construction update and keep internal team up to date
Handle escalated issues and questions from account managers through to Channel
· Manager
Stay up to date with legal and regulatory changes in the industry and implement any
· changes that affect current procedure
Assist settlements team with contract matters and assist settlements as required.
Assist account managers with administration tasks to ensure Salesforce is up to date with
· client and contract information
Provide support to account management team for any administration requirements
Accounting Task
Enter accounts payable data
Enter accounts receivable data
Conduct month end supplier statement reconciliation
Send invoices and statements to clients
Reconcile external systems with Accounting file
Trust account transactions, bank reconciliation and reports
Commissions records creation and keeping
Assist CFO and Company Accountant with any accounting task required
Administration
Keep up to date with new technologies
Prepare detailed reports and updates for Channel Manager
Send agency agreements to agents
Allocate stock to agents
Report to Management weekly on contract status across all projects
Report to Management on new updates and releases required for contract administration
Attend weekly sales meeting when required
Assist in general office management duties
Any task deemed necessary by Management
Qualifications
Must Have and Highly Recommended
· With 1 to 3 years of work experience in Real Estate Industry
· Basic understanding of the transaction flow of property purchase
· Excellent in English communication skills: writing, speaking, and reading.
· Punctual, professional and well presented
Ability to accept constructive advice and feedback
Positive and vibrant attitude
Proactive and flexible during times of increased workload
Solution based thinker
Team player
Constructive and concise when expressing a requirement for change
Additional Information
Working hours
9:00 AM - 6:00 PM Sydney Time (7:00 AM - 4:00 PM Manila Time)
Work location
Eastwood Quezon City
(Can be for temporary work from home)
By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
outsourced

Quezon City, Metro Manila
Temporary
Full-time