chief of StaffFligno

JOB SUMMARY
A Chief of Staff is responsible for supporting and working closely with our executive team. From day one, the chief of staff will have an immediate impact on our productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments. The ideal candidate will have proven experience in a business management role, with a special focus on executive-level advising and interdepartmental collaboration.
OBJECTIVES OF THIS ROLE
Oversee strategic business initiatives from development through successful execution under the guidance of senior leadership and departmental heads
Assist and communicate with executives in decision-making, program management, and initiative implementation
Review, design, and execute improvements to org structure, find knowledge and skills gaps and help address them
Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
RESPONSIBILITIES
Serve as liaison between CEO and other executives, clients, stakeholders, and staff to ensure consistent communication and ensuring involvement or decision-making at the proper time.
Oversee daily operations through collaboration with senior management and department leaders, performing an array of administrative tasks from managing calendars, initial review of documents for execution, generating correspondence, maintaining hard copy and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities
Supports the executive team in meetings by taking notes and assuming responsibility for the completion of action items.
Represents the executive team in meetings, by email, and by phone calls with internal and external stakeholders.
Assist the executive team members to determine and prioritize business strategies based on their schedules
Build and develop relationships with all employees for increased efficiency and effective responsiveness to existing operations, and help to define new operational strategies, working with the CEO and executives on special projects
Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications
Manage the Chief Executive's schedule, including scheduling meetings and planning travel
Maintains the company's social media platform
Maintains accurate confidential files and data records.
Performs other duties as assigned that may include during off hours.
QUALIFICATIONS
Bachelor's / Master's degree in Business Administration or similar field
7+ years in a business or executive management role
Proven experience organizing and directing multiple teams and departments
Excellent communicator in written and verbal form
Extremely versatile, dedicated to efficient productivity
Experience planning and leading strategic initiatives
Experience with data analysis
Experience with budget management
Consulting experience with a focus on operations management
Proven success in a project coordination role
Nimble business mind with a focus on developing creative solutions
Strong project reporting skills, with a focus on interdepartmental communication
Fligno

Cagayan de Oro City, Misamis Oriental
Permanent
Full-time