business support Assistant (programme) | ssa-4 | manila | 1 positionWorld Food Programme

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
VA DETAILS
JOB TITLE BUSINESS SUPPORT ASSISTANT FOR PROGRAMME
CONTRACT TYPE SPECIAL SERVICE AGREEMENT
JOB GRADE SSA- 4
UNIT/DIVISION PROGRAMME UNIT
DUTY STATION MANILA, PHILIPPINES
DURATION 3 MONTHS, WITH POSSIBLE EXTENSION
NO. OF POSITIONS 1
ABOUT WFP
The World Food Programme (WFP) is one of the leading aid agencies responding to Typhoon Rai-affected communities and families. Working alongside government and non-government partners, WFP has been supporting relief efforts, transporting family food packs, hygiene kits and other non-food items. WFP has also enabled emergency responders to quickly communicate and coordinate their response and connectivity by rolling out innovative mobile emergency telecommunications sets.
Over the next six months, WFP will supply lifesaving food aid to 250,000 typhoon-affected people and support emergency coordination and telecommunications to the broader typhoon response. To do so, WFP urgently needs a minimum of US$ 25.8 million in funding. To date, generous contributions have been received from the governments of Brazil, Ireland, and the United States, amongst others, as well as the United Nations Central Emergency Response Fund (CERF), and private sector donors.
Strategic outcome 1: Crisis-affected people in the Philippines are able to meet their food and nutrition needs during and immediately after an emergency.
Strategic outcome 2: Women, boys and girls in provinces prioritized by the Government have adequate and healthy diets to reduce malnutrition by 2022 in line with government targets.
Strategic outcome 3: Vulnerable communities in Mindanao have improved food security and nutrition by 2022 in line with government targets.
Strategic outcome 4: National and local government agencies have enhanced capabilities to reduce vulnerability to shocks by 2022.
BACKGROUND
The World Food Programme (WFP) is one of the leading aid agencies responding to Typhoon Rai-affected communities and families. Working alongside government and non-government partners, WFP has been supporting relief efforts, transporting family food packs, hygiene kits and other non-food items. WFP has also enabled emergency responders to quickly communicate and coordinate their response and connectivity by rolling out innovative mobile emergency telecommunications sets.
Over the next six months, WFP will supply lifesaving food aid to 250,000 typhoon-affected people and support emergency coordination and telecommunications to the broader typhoon response. To do so, WFP urgently needs a minimum of US$ 25.8 million in funding. To date, generous contributions have been received from the governments of Brazil, Ireland, and the United States, amongst others, as well as the United Nations Central Emergency Response Fund (CERF), and private sector donors.
ORGANIZATIONAL CONTEXT
The Business Support Assistant will perform administrative functions for Programme Unit and will be reporting directly to the Programme Assistant, with the general supervision of Head of Programmes.
At this level, work is carried out under minimal supervision. The Business Support Assistant (Programme) is expected to produce organized and accurate work, undertaking specific business support activities.
JOB PURPOSE
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
Within the assigned unit and delegated authority, the Business Support Assistant (Admin) will be responsible for the following duties:
1. Support processing and managing routine administrative, procurement and financial tasks, to contribute to the effective and timely management of Programme Unit resources.
2. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
3. Respond to queries and escalate where appropriate, to provide a timely and accurate service to clients.
4. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
6. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff to support clients to deliver their work.
7. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
8. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
9. Perform other related duties as required.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
Understand and communicate the Strategic Objectives: Helps teammates articulate WFP's Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team's work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit's responsibilities will serve WFP's mission.
People
Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an "I will"/"We will" spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP's teams and external partners in fulfilling team's goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor's priorities to fulfill internal and external partner needs.
STANDARD MINIMUM QUALIFICATIONS
Education: University Graduate with bachelor's degree in business administration or other degree related to the area of work.
Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge & Skills:
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
- Knowledge of work routines and methods to complete processes under minimal supervision.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
Language: Fluency in Filipino and English, both oral and written communication
DEADLINE FOR APPLICATIONS
Deadline for applications is on 20 February 2022, 11:59 PM. Qualified candidates are required to complete an online candidate profile in ( ). Only applications received from this website are considered valid and will be processed and only shortlisted candidates will be contacted.
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
World Food Programme

Manila City, Metro Manila
Permanent
Full-time