assistant Property ManagerDoxa7 Solutions Inc.

JOB DESCRIPTION
THE ROLE
We’re in search of an experienced multi-site residential Assistant Property Manager to handle a portfolio of condominium buildings and limited rental properties in the greater Puget Sound area. The assistant property manager is the primary contact to oversee and coordinate all property management, maintenance, and limited construction activities associated with small to midsized, multiple building/ unit condominium, co-op, and townhouse buildings. The ideal candidate will be a quick learner with strong organizational skills, and the ability to showcase the client’s management services in a compelling way.
JOB QUALIFICATION
ESSENTIAL FUNCTIONS
> Oversee the management of buildings, including maintenance services and outside contractors/vendors
> Act as the direct contact for any/all resident concerns/requests pertaining to all building-related issues
> Contact and place service orders with maintenance staff or specialty
vendors/contractors
> Assist with creating and maintaining appropriate budgets for each of the condo associations and oversee accounting and financial statements
> Monitor contracts for compliance and control costs
> Ensure administrative document conformity to include insurance compliance and expiration(s) for all buildings, assessment collections, and
follow-up with assessment delinquencies ensuring that proper notices have been distributed
> Solicit bids for maintenance contractors and construction projects, create scope spreadsheets, and participate in the selection of contractors
> Maintain a thorough knowledge of all property management documents (bylaws and declarations, rules and regulations, certificates of insurance, vendor contracts) and operate the properties in accordance with these documents
> Perform miscellaneous job-related duties as assigned that include assistance with general property management issues and policies including small administrative projects and tasks as assigned
> Answer and appropriately direct concerned owner phone calls and inform residents of policies/procedures.
> Handle emergency issues after hours associated with properties or as needed
> Manage vendors and projects under construction
> Handle any violation and property emergencies
> Adopt and enforce community rules
 
QUALIFICATIONS
> A Bachelor’s degree in the related field
> 3-5 years of experience in residential property management.
> 3-5 years of experience preparing or presenting community-required documentation
> Excellent communication, interpersonal, problem-solving, presentation, and organizational skills
> Proficiency with property management software and communication tools > Ability to balance persuasion with professionalism.
> Strong organization, oral and written communication skills
> Experience in a multi-client environment
> Analytical skills with particular attention to detail
> Aptitude in data management, analytics, reporting preparation
> Ability to function in an autonomous environment—independent worker, self-directed
OTHER JOB REQUIREMENTS
Education
Bachelor's/College Degree
Field of study
Property Development/Real Estate Management
Specialization
Property/Real Estate
Property Management