assistant and information Management officer (for philippine nationals only)ICRC

Base: ICRC Manila Shared Services Center
Job purpose
The Assistant and IM Officer provides administrative support and is responsible for information management. S/he acts as a reference person for written protocols, correspondence and standard tools.
Main responsibilities
Manages and coordinates the flow of information, ensuring that staff understand it and apply the appropriate institutional policies and procedures; sets and revises information-management and communication procedures; implements, manages and monitors projects and programmes related to the Information Environment Strategy; briefs and trains users
Manages and monitors collaborative spaces and databases, including access, and updates information in the reference tools; acts as a reference person for the ICRC intranet
Drafts, reviews, compiles, edits and finalizes correspondence, presentations, decision-making documents, meeting minutes and other documents; ensures information is shared among users
Assists the management team by updating timelines, schedules and other tools
Ensures staff are briefed and/or trained on information management, written protocols and correspondence, rules on signatures and the protection, use and storage of office supplies, records management, archiving, and information-management tools; ensures they comply with related rules and procedures
Selection requirements
Bachelor's degree
Excellent English language communication skills
Technical proficiency in MS Office suite; proficiency in SharePoint, Outlook and IBM Lotus Notes
Three years of previous experience in a related function is an asset, but not required
Your profile
Effective communicator (oral and written English)
Strong critical-thinking and problem-solving skills
Dynamic and resourceful, with advanced organizational and time-management skills and the ability to prioritize tasks, manage multiple processes and meet tight deadlines
Able to work independently but also a good team player
Works well under pressure and can adapt efficiently to changing priorities
What we offer
Diverse and humanitarian-minded workforce
An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
Training opportunities, both local and abroad
Flexible work schedule
*This vacancy is open to Philippine Nationals. Only shortlisted candidates will be notified.
ReliefWeb

Makati City, Metro Manila
Permanent
Full-time