Administrative StaffMicroprint Systems Inc.

Purpose:
This role is responsible for handling all the administrative tasks of the company and ensuring efficient and smooth day to day operation of the business. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
Duties & Responsibilities:
Provide general office support, which can include answering phone calls, sorting emails, and arranging appointments.
Plan meetings and take detailed minutes.
Assist with the booking of flights and hotels for business trips abroad and locally.
Responsible for filing and safe keeping of legal documents and other business related documentation.
Custodian for office supplies.
Monitor and process expenses related to usage and preventive maintenance of service truck, service car and motorcycles.
Monitor and process payment to third party vendor (ex. security guard agency, accounting and law firms, etc.).
Regular update of spreadsheets and databases as required by management.
Encoding and data analysis of sales and expenses related transactions.
Check and validate sales and expense reports, inventory reports against supporting documents (invoices, expense reimbursement forms, inventory pull out forms, bank documents, etc.) .
Liaise with other administrative assistants to handle request and queries from senior management.
Responsible for preparing business quotations and proposals, securing the appropriate approvals before sending to client.
Assist with sourcing and procurement of marketing materials/supplies (brochures, fliers, catalogs) required for day to day operations and also for events and exhibits needs
Assist with the organization and coordination of marketing and promotional events, such as conferences, exhibitions, trade shows.
Assist with the production and uploading of materials on social media/e-commerce pages
Communicate directly with clients and provide general support to visitors
Qualifications & Requirements:
§ Bachelor's degree in accounting, business administration, or any business related course.
§ Proficient in Microsoft Office applications
§ Strong analytical and problem-solving skills
§ Attention to details
§ Excellent organizational skills with ability to multitask
§ Excellent time management skills with ability to prioritize tasks
§ Excellent written and communication skills
§ Customer oriented, patient, and confident personality
§ Team-player with ability to build relationships with a wide variety of people