Administrative sales secretaryEC World Specialized Goods Trading

We are looking for a dynamic and organized Administrative Sales Secretary to join our team and provide comprehensive administrative support while assisting with sales activities. The ideal candidate will be proactive, possess excellent communication skills, and be able to multitask effectively to ensure the smooth operation of our office and drive sales success.
Responsibilities:
Administrative Duties:
Answer and direct phone calls, take messages, and handle inquiries promptly and courteously.
Manage and maintain the office's filing system, ensuring all documents are organized and accessible.
Schedule appointments, meetings, and conferences for executives and staff.
Prepare and draft correspondence, memos, reports, and other documents as required.
Handle incoming and outgoing mail and ensure its proper distribution.
Coordinate travel arrangements for staff and executives.
Assist with budget tracking and expense reporting.
Handle confidential information and maintain strict confidentiality.
Assist in coordinating office events and meetings.
Perform general office duties such as photocopying, scanning, and faxing.
Support other administrative staff and collaborate on projects as needed.
Sales Duties:
Identify and reach out to potential customers through site visits, networking, and other lead generation methods.
Present, promote, and demonstrate our products or services to prospective clients.
Understand customers' needs and offer suitable solutions and benefits to meet those needs.
Negotiate and close sales deals to achieve sales targets.
Establish and maintain positive relationships with customers to ensure repeat business.
Prepare and submit sales reports, forecasts, and other required documentation.
Handle customer inquiries and resolve complaints in a professional and timely manner.
Stay up-to-date with product knowledge and continuously improve selling techniques.
Requirements:
College-level diploma or equivalent; additional education or training is a plus.
Proven experience as an administrative assistant, secretary, or sales agent is preferred.
Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software.
Strong communication, negotiation, and interpersonal skills.
Goal-driven and motivated to achieve and exceed sales targets.
Strong organizational and time-management abilities.
Ability to multitask and prioritize tasks effectively.
Positive attitude and a strong team player.
Excellent customer service and relationship-building skills.
Attention to detail and accuracy.
Ability to adapt and learn about different products and services.
Willingness to travel if required.
Discretion and confidentiality.
Professional and friendly demeanor.
The Administrative Sales Secretary will play a pivotal role in supporting the administrative needs of the office while contributing to the growth and success of our sales efforts. If you are a self-starter with a passion for both administrative efficiency and sales, we welcome you to apply and be part of our dynamic team.