ADMINISTRATIVE OFFICER v (re-open)Technical Education and Skills Development Authority CARAGA Region - Government

Job Description
THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:
20%-Acts on all personnel actions
15%-Learning and Development
Prepares and submits Workforce Training/Learning Development Plan/PO HRD Plan
Prepares and submits monthly Workforce Training/Learning Development Report
Facilitates the accomplishment of TNA-Forms 1-4
Facilitates attendance of PO staff to various seminars/training
Facilitates submission of Action Plans/Terminal Report
10%-Awards and Incentives
Facilitates the Search of TESDA Model Employee, Idol ng TESDA, KABALIKAT Award
Submits complete documentation to the Regional Office, maintains personnel records and acts on all leave administration and management
15%-Personal Management
Conduct orientation to newly hired employees/JO's regarding office policy
Mentors/Coaches personnel
Supervises the customer service officer
Prepares Office Orders, Memoranda, letters, and TORs
Facilitates employee's welfare activities
Checks monthly financial reports and supporting documents
Facilitates submission of reports to the regional office
Supervises Office Driver and mobility of service vehicle
15%-Property Management/Procurement
Facilitates conduct of Inventory and Submission of Physical Inventory Report
Facilitates conduct of appraisal and disposal of unserviceable properties
Maintains records of inventories, including but not limited to stock cards and ledgers
Consolidates and submits Annual Procurement Plan of the different units in the province
Supervises and facilitates the procurement and issuance of office and training supplies
Acts as Secretariat to the BAC
Submits PhilGEPS posting to the Regional Office
10%-Cashiering
Acts on all cashiering activities, including maintenance of cash book and check disbursement records for Fund 101, PESFA accounts, Petty Cash book and Bureau of Treasury
10%-Financial Management
Checks/Reviews all financial documents/transactions and ensure the correctness and accuracy of figures and other information and supporting documents
5%-Strategic Support
Facilitates the implementation of OPES and SPMS
Facilitates preparation of OPCP, OPCR, and IPCR
Facilitates preparation of Performance Contract of the Provincial Director
SPECIAL QUALIFICATIONS:
.Planning Skills
.Oral and Written Communication Skills
.Monitoring and Evaluation Skills
.Negotiation Skills
.Research and Development Skills
.Skills in Networking and Linkaging
.Conflict Management Skills
.Adheres to Professional/Work Ethics
.Assertive and can work under pressure
.With Analytical and Creative Thinking
.Excellent Interpersonal Relations
Intent Letter indicating the position, office where the vacancy exists and its Item Number)Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2017) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2017 can be downloaded at the CSC website)Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicantsList of supervisory/managerial training programs training programs attended indicating the number of training hours together with the certified photocopies of training certificatesPerformance Evaluation System (PES) Ratings for Calendar Year 2021 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2022 and July to December 2022 (if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agenciesCopy of previous appointment for TESDA applicants or applicants from other government agenciesList of at least five (5) references with complete contact details and email addresses for the following categories:
Superior
Peers
Subordinates (if applicable)
Clients (if applicable)SuperiorPeersSubordinates (if applicable)Clients (if applicable)Certified true copy of transcript of records/diplomaAuthenticated copy of Eligibility by CSC or PRCAwards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable)Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable) andCommittees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)