ADMINISTRATIVE OFFICER v_osec-dswdb-adof5-132-2004_fmsDepartment of Social Welfare and Development

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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMPRESSED FILE
__________________________________________________________________________
We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:
Office: Finance and Management Service
ADMINISTRATIVE OFFICER V
Item Number : OSEC-DSWD-ADOF5-132-2004
Compensation : SG 18 (Php 42,159.00)
Place of Assignment : Accounting Division
CSC PRESCRIBED QUALIFICATION STANDARDS
Education : Bachelor\'s degree relevant to the job
Experience : Two (2) years of relevant experience
Training : Eight (8) hours of relevant training
Eligibility : Career Service (Professional)/2nd Level Eligibility
PREFERRED QUALIFICATION
Education
:
Preferably a graduate of Bachelor of Science in Accountancy and/or with Master's Degree Units/ RA 1080 (Certified Public Accountant)
Experience
:
At least four (4) years of experience in financial management including two (2) years of experience in accounting, and with at least one (1) year experience of supervisory to at least 2 staff
Training
:
At least forty (40) hours training related to accounting and auditing rules and regulations; with eight (8) hours training in taxation in the last 5 years
Eligibility
:
Career Service (Professional)/2nd Level Eligibility
JOB DESCRIPTION
Under the supervision of the Chief Accountant, the Administrative Officer V shall act as head of the Consolidation Unit of the Accounting Division. Oversees and directs the day to day operations of the unit. Supervise and be primarily responsible in the processing of financial claims and controlling/monitoring of cash balances, recording and reporting of the financial transactions. Reviews processes/procedures and recommend improvements to the current procedures. Act as OIC of the Accounting Division in the absence of the Chief Accountant as may be officially designated, does related works.
FUNCTIONS AND RESPONSIBILITIES
1. Reviews and recommends operational support service improvements;
2. Participate in the planning, monitoring ad evaluation of the Division's targets and performance according to agreed indicators and measures;
3. Provides technical assistance and supervision to Administrative Officers to ensure compliance of turn-around times for processing of simple DVs (One day), complex and technical DVs. Ensure proper and accurate processing of financial claims in the Disbursement Vouchers (DVs);
4. Monitor cash balances and prepares the Memo to request for NCA when levels are near depletion;
5. Provide technical assistance to Offices, Bureaus, Services regarding Personnel Services, Maintenance and other operating expenditures and other claims pursuant to the existing budgeting, accounting and auditing rules and regulations;
6. Review accuracy position and on-time return to OBSUs of DVs assigned to the position i.e. Remittance of all deductions and wages and cost of services and payment and assistance under CIU amounting to P75,000 and below (See Annex 1: Special Order 3281, Designation and Authority);
7. Review alphalist of employees and suppliers before submission to BIR;
8. Review reconciliation of remittance to GSIS, HDMF, PHIC, and BIR;
9. Prepares financial reports as well as other reports for budget hearing purposes;
10. Action on documents, letters, memoranda from the Immediate Supervisors and OBSUs;
11. Provides Notes in the preparation of the Annual Financial Statement; and
12. Performs other task that may be directed by the Chief Accountant and the FMS Director.
JOB OUTPUTS
1. Monitoring report on the adherence of staff to the targeted turn-around times in processing DVs; Certified Disbursement Vouchers (DVs);
2. Draft memos for request for NCA before depletion of cash balances;
3. Filled up TA Forms everytime TA is provided to OBSUs and Field Offices on accounting issues and concerns;
4. Zero backlogs of DVs assigned to the position;
5. Complete and correct Alphalist of employees and suppliers;
6. Complete and correct Reconciled remittance to GSIS, HDMF. PHIC and BIR;
7. Financial reports as well as other report to budget hearing purposes;
8. Memoranda and letter within the prescribed deadline;
9. Notes in the preparation of the annual Financial Statement; and
10. Notes when there is Attendance to various meetings.
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Applicants should be guided by the following Criteria for Evaluation:
· Education (E) 20%
· Training (T) 10%
· Experience (E) 20%
· Initial Qualifying Test 10%
· Technical Exam 15%
· Interview 25%
Total 100%
Cut-off scores:
Initial Shortlisting:
Education, Training and Experience (ETE)
Only those applicants who met the ETE cut-off rating shall be qualified to take the technical exam
30%
Second Shortlisting:
Technical Exam
Only those applicants who obtained a score of at least 50% of the raw score on the technical examination shall be qualified to undergo panel interview
50% of raw score
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Qualified applicants must submit the following documents (in a compressed file) on or before 22 October 2020:
1. Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service;
2. Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;
3. Transcript of Record / Diploma;
4. Copy of certificate of relevant trainings and seminars attended (if applicable);
5. Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.
Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply.
Walk-in applicants will not be entertained in observance to the new normal.
Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**Qualified applicants will be notified thru text message and/or email.