ADMINISTRATIVE OFFICER iii_002398_pmsDepartment of Social Welfare and Development

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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMPRESSED FILE
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant contract of service position with details as follows:
Office: Procurement and Management Service
ADMINISTRATIVE OFFICER III
Item Code : 002398
Compensation : Php 29,277.00
Place of Assignment : Procurement Planning and Management Division
CSC PRESCRIBED QUALIFICATION STANDARDS
Education : Bachelor\'s degree relevant to the job
Experience : One (1) year of relevant experience
Training : Four (4) hours of relevant training
PREFERRED QUALIFICATION STANDARDS
Education : Bachelor\'s degree relevant to the job
Experience : One (1) year of relevant experience
Training : Four (4) hours of relevant training
Eligibility : None required
JOB DESCRIPTION
The staff shall perform the functions of Procurement Officer and will be under the general supervision of the PPMD Chief and will do other related tasks that may be assigned.
Functions and Responsibilities:
1. Timely review the Purchase Request (PR) submitted by the Offices, Bureaus, Services, and Units (OBSUs) that may be assigned to him/her, as to completeness of documentary requirements and technical specifications;
2. Prepare Request for Quotation (RFQ), invite prospective suppliers, contractors or consultants to participate in the procurement process;
3. Secure quotations and proposals from eligible suppliers, contractors or consultants with the prescribe timeline;
4. Develop and maintain an effective monitoring and filing system for his/her own account or projects handled;
5. Prepare usual correspondences to OBSUs relative to the procurement at hand, subject to review and approval of the PPMD Chief Administrative Officer or the PMD Director;
6. Generate data or report relative to spec projects handled, as may be required by the PPMD Chief Administrative Officer, the PMD Director, or other oversight agencies among others;
7. Provides technical assistance to OBSUs relative to technical specifications preparation, provide inputs in the project proposals or terms of reference (TOR) when needed, among others;
8. Performs other duties and responsibilities as may be assigned by the PPMD Chief Administrative Officer or the PMS Director.
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Applicants should be guided by the following Criteria for Evaluation:
· Education (E) 20%
· Training (T) 20%
· Experience (E) 20%
· Initial Qualifying Test (IQT) 10%
· Technical Examination 15%
· Competency-based Interview 15%
Total 100%
Cut-off scores:
Initial Shortlisting (ETE) 40%
Final Shortlisting (Overall Rating) 70%
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Qualified applicants must submit the following documents (in a compressed file) on or before 15 October 2020:
1. Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service;
2. Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;
3. Transcript of Record / Diploma;
4. Copy of certificate of relevant trainings and seminars attended (if applicable);
5. Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.
Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply.
Walk-in applicants will not be entertained in observance to the new normal.
Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**Qualified applicants will be notified thru text message and/or email.