Administrative associate iInsight Enterprises

Requisition Number: 90845
BASIC FUNCTION
Position Overview
The Admin Associate will be responsible for the overall smooth operation of the office facility ranging from employee/department administrative support, government clearances, procurement and inventory control, record management, and workplace safety.
What you'll do at Insight
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Admin Associate will be responsible for developing efficient practices to serve business needs.
Profiles suppliers/contractor based on services offered and best pricing.
Prepares purchase order documents all the way to approval.
Coordinates with suppliers on the delivery schedule.
Audits delivered goods and reports issues with the supplier.
Handles the billing coordination from invoice requests, check releases, payment deposit, all the way to documentation of official receipts (OR) and signed BIR 2307.
Keeps track of Admin supplies and conducts scheduled audits.
Coordinates with maintenance for cleaning and repairs.
Procures to replace/replenish.
Manages the cash flow, reports and collects supporting documents.
Balances the sheet and follows-up on any open items before endorsement to Admin Head, Country Manager and Accounting.
Plots seating arrangements. Coordinates with department leads and teammates on the proposed plan and scheduling of seat moves.
Coordinates with IS Operations on any desktop or connection problems after the seat movements.
Updates the floor maps based on the audited seat plans.
Inspects office machine and equipmentfor defects.
Coordinates with contractors for recurring or one-off repairs/replacement of unit or parts and negotiates on quoted pricing.
Audits contractor's final output, whenever possible, and ensures all discussed items in the quote have been executed.
Building admin coordination
Teammate support
Company collaterals
Local-national government and PEZA - obtains and processes the needed requirements for the permits and licenses.
Facilities and housekeeping
Workplace safety
Guest relations
Events manangement
What you'll need to Join Insight
Bachelor's Degree in Office Administration or related field, from four-year College or University.
Able to thrive in an environment characterized by rapidly changing requirements and an ongoing focus on meeting operational objectives.
Strong written and verbal English communications skills.
Highly organized and detail oriented.
Able to successfully manage multiple priorities.
Proven ability to communicate effectively across all levels of the organization.
Strong commitment to company values and operating principles.
Preferred
Experience in administrative support in a BPO setting and other related experience.
Experience in local government and PEZA permit and clearance processes.
Knowledge on project/tasks management tools.
The position described above provides a summary of some the job duties required and what it would be like to work at Insight. For a comprehensive list of physical demands and work environment for this position, .
About Insight
Today, every business is a technology business. Insight Enterprises, Inc. empowers organizations of all sizes with Insight Intelligent Technology SolutionsTM and services to maximize the business value of IT. As a Fortune 500-ranked global provider of digital innovation, cloud/data center transformation, connected workforce, and supply chain optimization solutions and services, we help clients successfully manage their IT today while transforming for tomorrow. From IT strategy and design to implementation and management, our 11,000 teammates help clients innovate and optimize their operations to run smarter. Discover more at
Founded in 1988 in Tempe, Arizona
11,000+ teammates in 19 countries providing Insight Intelligent Technology SolutionsTM for organizations across the globe
$8.3 billion in revenue in 2020
Ranked #409 on the Fortune 500, #15 on the CRN Solution Provider 500, 2020 CRN Innovator of the Year Award
2020 Intel Innovation Partner of Year, 2020 Microsoft U.S. Partner of the Year and Worldwide Customer Experience Partner of the Year
Ranked #7 on the 2021 Fortune World's Most Admired Companies (Information Technology Services industry), #70 on the Fortune 100 Best Workplaces for Diversity, #296 on Forbes World's Best Employers (#27 within IT), and #5 on the Phoenix Business Journal 2020 list of Best Places to Work
Signatory of the United Nations (UN) Global Compact and Affiliate Member of the Responsible Business Alliance
Today's talent leads tomorrow's success. Learn about careers at Insight:
Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.
Insight Manila Location: 10F-11F Robinsons Cyber Omega, Pearl Drive, Ortigas Center, Pasig City, Metro Manila, Philippines 1605.
Insight Enterprises

Pasig City, Metro Manila
Permanent
Full-time