Administrative AssistantSICCION MARKETING INC.

ADMINISTRATIVE ASSISTANT
The administrative assistant is responsible in carrying out all the HR, administrative and clerical requirements within the department. She may be required to perform other functions related to department in certain cases but is mainly required to carry on the duties which are related to assisting the team members and the department head.
Essential functions
1. Prepare and manage correspondence and reports; Responsible for handling of documents
2. Organize and coordinate meetings, conferences, travel arrangements
3. Take, type and distribute minutes of meetings
4. Implement and maintain office systems
5. Maintain schedules and calendars
6. Arrange and confirm appointments
7. Organize internal and external events
8. Handle incoming mail and other materials
9. Set up and maintain filing systems
10. Set up work procedures
11. Collate information
12. Maintain databases
13. Communicate verbally and in writing to answer inquiries and provide information. Should have a thorough knowledge about SMI products and services
14. Liaison with internal and external contacts
15. Coordinate the flow of information both internally and externally
16. Operate office equipment, manages supplies, maintains files, cash requirements and inventory
17. Organizes documentary requirements on bidding
Competencies:
- verbal and written communication skills
- attention to detail
- confidentiality
- planning and organizing
- time management
- interpersonal skills
- customer-service orientation
- initiative
- reliability
- stress tolerance
- able to multi-task and strong documentation skills
Education and Experience
- Graduate of any 4 or 5 year course
- knowledge and experience of relevant software applications - spreadsheets, word processing, business software sytem and database management
- knowledge of administrative and clerical procedures
- knowledge of business principles
- proficient in spelling, punctuation, grammar and other English language skills
- proven experience of producing correspondence and documents
- proven experience in information and communication management
Candidate must possess at least a Bachelor's/College Degree , any field.
Required skill(s): communication skill, customer care, documentation skill, English Composition.
Required language(s): English, Filipino
New graduates who are willing to learn are considered
Applicants must be willing to work in near SM San Lazaro.
Preferably 1-4 Yrs Experienced Employees specializing in Secretarial/Executive & Administrative/Clerical or equivalent.