ADMINISTRATIVE ASSISTANTMerryMart Grocery Centers Inc

Maintains an efficient and effective filing system to facilitate the swift retrieval of documents or materials.
Safekeeps and secures all confidential reports and other documents of the division.
Ensures completeness and proper filing of various government permits/licenses needed by the company.
Monitors, requisition, and issues office supplies.
Maintains a hardcopy of all legal and important documents for file copy and ensures availability when needed.
Receives, handles, screens and transfers phone calls and messages promptly and courteously.
Receives and screens all incoming mail, usually of a confidential nature and forwards it to the COO.
Monitors and records all incoming and outgoing documents.
Accepts all incoming internal memorandum from various departments and maintains efficient monitoring of documents for proper recording and tracking.
Transcribes, types and print a variety of confidential letters, memos, and reports in an efficient and accurate manner.
Routes correspondence/memos to various departments in a timely manner.
Facilitates reproduction of various reports or documents and proper dissemination to all concerned in an efficient manner.
Coordinates with the right department/agencies/suppliers to verify completion of office administration services and supplies requisitions in a timely manner. (e.g. repair of telephone lines, billings, and supplies and others)
Schedules and maintains appointments for the COO.
Facilitates contact of various personnel for confirmation or cancellation of appointment schedules.
Coordinates all necessary travel arrangements and project presentation requirements.
Prepares and processes all necessary forms such as cash advances, liquidation, reimbursement, etc. for the COO.
Candidate must possess at least Bachelor's/College Degree
At least 2 Year(s) of working experience in the related field is required for this position.
Preferably 1-4 Yrs Experienced Employee specialized in Clerical/Administrative Support or equivalent.