Administrative AssistantMuvr

About MuvrMuvr is a fast-growing logistics and marketplace platform transforming how people move, deliver, and remove items - think Uber or Grab for movers and last-mile delivery. We connect customers, providers, and partners through technology that simplifies complex logistics with transparency, trust, and speed.Role OverviewWe are seeking a highly organized, detail-oriented Administrative Assistant to support Muvr's Founder's Office. You will work directly with the CEO, Chief of Staff, and Executive Assistant to coordinate strategic initiatives, manage cross-functional workflows, and ensure priorities move efficiently across teams. This is a high-impact role offering visibility across the company and the opportunity to support leadership at the core of Muvr's operations.Key ResponsibilitiesFounder's Office Coordination
Support the CEO, Chief of Staff, and Executive Assistant in daily administrative and project coordination tasks.
Maintain and track Founder's Office priorities, ensuring updates are communicated across departments.
Coordinate meetings, prepare agendas, track action items, and ensure timely follow-through.
Route leadership tasks to appropriate teams and track progress in ClickUp.
Documentation, Organization & Systems Management
Maintain structured documentation across Google Drive, Sheets, and internal knowledge bases.
Create, organize, and update SOPs, trackers, and dashboards for the Founder's Office.
Prepare summaries, reports, and reference materials for leadership.
Ensure digital systems and files are consistently organized, accurate, and audit-ready.
Task Management & Cross-Functional Execution
Support project tracking across multiple teams including Operations, Product, Marketing, Creative, and Support.
Assign and follow up on cross-departmental tasks to ensure timely completion.
Proactively identify bottlenecks and escalate delays to the Chief of Staff or Executive Assistant.
Communication & Coordination
Draft structured, professional communications on behalf of the Founder's Office.
Manage inbound messages and requests, ensuring they are routed to the correct stakeholders.
Maintain consistent communication quality, clarity, and tone across all internal correspondence.
CRM, Data & Reporting Support
Maintain and update internal spreadsheets, trackers, and CRM records.
Prepare light analytics, summaries, and reports for leadership decision-making.
Support data cleanup and dashboard maintenance as needed.
AI & Automation Support
Utilize ChatGPT and other AI tools to draft documentation, summarize meetings, and enhance workflow efficiency.
Propose and implement automation solutions to streamline recurring tasks.
Qualifications
2-4+ years of experience in administrative, operations, or coordination roles.
Strong organizational and multitasking abilities in a fast-paced environment.
Excellent written and verbal communication skills.
Familiarity with Google Workspace, ClickUp, Slack, and CRM tools.
High attention to detail, accuracy, and task ownership.
Proactive, resourceful, and comfortable managing ambiguity.
Experience supporting senior leadership or executives preferred.
Performance Metrics
Accuracy and timeliness of task tracking and follow-ups.
Quality and organization of documentation systems.
Completion rate of Founder's Office initiatives.
Communication clarity and responsiveness.
Reduction in missed deadlines or task misalignment.
Tools You'll Use
ClickUp
Google Workspace (Docs, Sheets, Drive)
Slack
ChatGPT / AI Tools
CRM Systems
Internal Trackers & Dashboards
Muvr

Philippines
Contract
Full-time