Administrative AssistantStanley College

JOB DESCRIPTION: The Administrative Officer is responsible for maintaining day to day financial, administrative and personnel services in order to meet requirement and support operations
DUTIES AND RESPONSIBILITIES:
Finance Support (Philippines)Administer and monitor the financial system in order to ensure that the finances are maintained in an accurate and timely manner
Assist with preparation of the budget
Establish and maintain supplier accounts
Ensure data is entered into the system
Monitors cash flow and all company receipts are balanced and kept accurate
Assist with the annual audit
Maintain financial files and records
Assisting with preparation of Financial Statements
Maintaining Cash Control
Issue, code and authorize purchase orders
Reconcile the accounts payable
Reconcile the accounts receivable
Reconcile deposits
Manage distribution of utilities bills and collections of accounts
Reports and Administration
Administer employee files and records.
Verify and report on benefits payments
Maintain the leave management system
Assisting with preparation of Financial Statements
Ensure data of Employee is updated.
Manage the filing, storage and security of documents
Provides general administrative support to the team
Perform other related duties as required
Regularly attends to HR related functions: updated employees' records, complete filing of HR documents of employees
Personally process Department of Labor and Employment (DOLE) reportorial requirements monthly and quarterly and assist in other HR-related functions
Personally process government-related requirements and complete documentations of PH employees
Personally process bank transactions, employees loans and applications, disputes.
Other duties that may be assigned by the Operations Manager - Philippines.
REQUIREMENTS:
Candidate must possess at least a Bachelor's/College Degree in Business Studies/Administration/Management/Secretarial or its equivalent
Typing skill:45-50 wpm
Required skills: managing and time-management skills, business management skills, analytical skills, team-player, can work under minimum supervision
Preferably with at least 2 years of work experience in the related field is required for this position.
Willing to work in Makati City.
Work Schedule: Monday-Friday; 8:00AM-5PM