Administrative AssistantGenus

Business Overview
Genus is a world leader in applying science to animal breeding. Worldwide sales are made under the trade marks of PIC for the pig industry and ABS for the dairy and beef industry. There are over 30 subsidiaries and associated companies worldwide for each species and the company operates in all major porcine and bovine markets around the world. Our objective is to provide our customers with the genetic component for profitable pork, milk and beef production.
Role Overview
The position is responsible for providing administrative and support services to employees.
Essential Duties and Responsibilities
1. Performs a wide variety of administrative duties as required by the daily operations of the company
Screening incoming calls and visitors and endorsing these to the right employees
Receiving documents from courier/messenger and routing these to employees
Facilitating the dispatch of official documents through courier
Keeping and ensuring official forms for business transactions are replenished
Checking and processing regular utility and supplier billings.
Monitoring trends of utility bills and reports red flags
Manages petty cash fund
Works with liaison officer to renew government permits and licenses of the business
2. Facilitates purchasing requests through supplier sourcing and purchase order submission; Communicates to requesting employee status of request
3. Takes charge of Office Maintenance by
Scheduling preventive machines maintenance
Scheduling quarterly general cleaning of offices
Coordinating any office or machine repairs and tracks the issues to completion
Coordinating with Utility and other admin team members any logistical requirements needed during official events
Participates as member of 5s committee
Requirements
With relevant formal education
At least five years of relevant experience in a similar position
Excellent communication and interpersonal skills
Strong customer service orientation
Able to handle multiple tasks simultaneously, work under pressure and meet deadlines
Strong organizational and prioritization skills
Strong PC skills with thorough knowledge of Windows and Microsoft Products; proficient in the use of modern office equipment
Possesses analytical thinking skills and problem solving skills that show the ability to apply a disciplined, logical and comprehensive approach
Highly professional; reflects a positive professional image
High level of motivation and integrity
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