Administrative AssistantSystem Soft Technologies

Job Description - Administrative Assistant
System Soft Technologies is a leading technology company that provides innovative technical solutions and consulting services to enhance innovation, business value, and competitiveness. For over 20 years, our focus on becoming a trusted partner to each client has allowed us to become a $140MM+ company with a pool of over 800 associates who cover the full spectrum of IT expertise. We are distinguished by our ability to anticipate the unique needs of our clients and deliver a level of quality that far exceeds their expectations.
Why System Soft Technologies?
At System Soft Technologies, we are a family unit powered by diversity, inclusion, transparency, respect, integrity and passion for our clients and our people. Our business growth depends on your professional development, as we collaborate, share ideas and innovation, and invest in our future. By forging a meaningful partnership with our people, we come together with the same purpose, exceeding our goals. This keeps us nimble, ahead of the competition, and on top of our industry. Our continued success begins with you.
Job Summary:
System Soft Technologies is seeking a purpose-driven, self-motivated Administrative Assistant to provide administrative and general business support for System Soft's global operations. The Administrative Assistant will play a key role in handling a variety of functions to ensure that operations and internal and external stakeholder needs are effectively met. This is a full-time, on-site opportunity.
Responsibilities:
Manage office administration operations, including ordering supplies and equipment, daily mail/deliveries, and opening service requests for the Manila office.
Assist in the preparation of regularly scheduled reports, presentation materials, and other employee documentation, as needed.
Manage and maintain paper and electronic data records with the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Creates, composes, and edits technical and/or administrative correspondence and documentation; prepares a variety of technical policies reports, letters, memos, and other written correspondence and materials.
Assist with the procurement process, including the creation and regular audit of Sales Orders and Purchase Orders
Respond to questions and requests for information
Assist colleagues with administrative tasks or performing ad-hoc administrative duties.
Event coordination and planning for both local and international office locations.
Completes special projects and tasks, as assigned
Assist with and create FedEx shipping labels as requested
Attend and participate in workshops, seminars, etc., in-service educational classes and on-the-job training programs as directed.
Assist with expense reports processing, including, but not limited to: verifying legitimacy of expenses, expense report reconciliation, and processing reimbursement requests.
Other duties, as required
Qualifications:
A minimum of 5+ years' experience working in an administrative capacity
Excellent organizational skills
Ability to develop and maintain effective relationships with internal and external stakeholders in order to provide high quality support service
Ability to maintain confidentiality
A bachelor's degree or equivalent experience
Proficiency in Microsoft Office Suite is a must, specifically in MS Excel, Word, and PowerPoint.
Excellent verbal and written communication skills in both English and Filipino
Multitasking and time management skills, with the ability to work independently and ability to prioritize tasks in a fast-paced environment.
System Soft Technologies is a proud equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, or any other characteristic protected by law.
We are committed to the full inclusion of all qualified individuals. If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting us at [Protected Info].
Powered by JazzHR
System Soft Technologies

Manila City, Metro Manila
Permanent
Full-time