Administrative AssistantConservation International

Administrative Assistant
The COVID-19 pandemic continues to be a global challenge. Due to the fluidity of the situation, we periodically reassess our plans to reopen our offices. For the safety of our employees, our approach is tailored to the situation in each of the 30 countries we operate in. Travel is only conducted when absolutely necessary and safe to do so. Hiring managers will provide guidance on flexible work arrangements in accordance with country-specific safety policies.
Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.
POSITION SUMMARY
The Administrative Assistant will provide procurement, asset monitoring, and asset maintenance support to the Administrative Coordinator in:
Carrying out procurement functions.
Monitoring and maintaining the upkeep of Quezon City office assets.
Monitoring of assets in CIP offices and project sites in Business World.
RESPONSIBILITIES
Procurement - Carrying out procurement functions:
In the areas of the Solicitation Process including assisting in hotel bookings and vehicle rentals, Evaluation and Selection, Contracting Process and Close Down Process in accordance with the CI/CIP and donors' policies and procedures, as applicable.
Regular updating of the Vendor List/Database.
Quezon City Office Assets:
Monitoring and maintaining the upkeep of Quezon City office assets.
Preparing Memorandum Receipt and Borrowers Form and ensuring completeness of signatories/approvals.
Assets in CIP Offices and Project Sites in Business World:
Monitoring of assets in CIP offices and project sites in Business World
Assisting in annual inventory count of assets in CIP offices and project sites
WORKING CONDITIONS
This position is based in Quezon City, Philippines.
Typical office environment.
Occasional fieldwork.
Ability to occasionally work flexible hours for conference calls with offices in different time zones due to flexible schedules.
QUALIFICATIONS
Required
1-2 years related work experience in providing procurement-related tasks in a not-for-profit organization.
Proficiency with MS Office, Google Mail, and web researching skills.
Excellent organization and communication skills. Ability to prioritize, manage, and complete high-volume tasks by deadlines.
Service focus. Courteous, tactful, and proven ability to work effectively with others.
Ability to work under general supervision and take initiative to solve problems under the supervisor's direction.
Preferred
Bachelor's degree in Business Administration or related courses to the responsibilities.
To apply for this position please submit a resume and cover letter.
Application Deadline: August 27, 2022. Insert Date (11:49 PM EST)
See all Conservation International Career Opportunities
Conservation International is an Equal Opportunity Employer Minorities/Women/Vets/Disabled
Conservation International

Quezon City, Metro Manila
Permanent
Full-time