Administrative AssistantSecurity Bank

About Security Bank
We are the Philippines' largest independent bank, having won countless awards over the years, including one of Euromoney's most prestigious industry awards in 2021-Best Bank in the Philippines.
We're changing how people bank. From the moment customers enter our branches to their experience online, we make them feel valued and empowered.
Now, with more than 316 branches spanning the country, BetterBanking has become the gold standard in improving the banking lives of millions of Filipinos. But we're far from done.
In our constant pursuit of excellence and improvement, we create teams that support our business and each other.
The Role
As an Administrative Assistant, you will provide reports for submission to different units by meeting the deadlines and must provide an accurate report. You will also assist in the preparation of reports, research data, and other necessary materials/documents as instructed.
How you'll contribute
Obtains data or information and follow-up pending matters with other units/persons as instructed
Be able to think quickly and efficiently to handle some difficult situations for the team following bank guidelines to achieve the most applicable solutions to the problems
Coordinate and facilitate the supervisor's daily calendar of activities arranging and scheduling meetings, appointments, and conferences. Prepare and compile materials for the supervisor's meetings
Able to communicate and coordinate to different units and levels of the organization and external parties effectively based on the business ethics to maintain a good relationships and business
Handle outgoing correspondences including composing business correspondences in response to incoming emails and inquiries
Receive and screen incoming calls and visitors determining which are priority matters for the supervisor's attention and/or for referral to appropriate staff
Prepare management reports, presentation materials, and other reportorial requirements and make research work, when necessary. Interface with and support the Bank's various divisions in the conduct of the company's administrative and investment banking functions (Compliance, Office of the Corporate Secretary, Internal Audit, Financial Controllership, Corporate Services, etc.)
Make travel arrangements, prepare itineraries for the supervisor's business trip and assist in the preparation of reimbursements of business representation and other expenses
Safe keeps and maintains the office's file system in accordance with the Bank's retention and Information system for record-keeping and to provide easy access to needed information.
Updates and adheres to updated policies and circulars to adapt work processes accordingly
Read and screen incoming correspondences and reports making a preliminary assessment of the importance of materials and organizing documents for forwarding to the supervisor and/or to other staff. To review, proofread and edit documents prepared for signature and approval of the supervisor
Establish and maintain a filing and record management system of important documents, reports, and other pertinent materials
Act as liaison between the supervisor and other executives, transmitting directives, instructions, and assignments and to follow-up on the status of assignments
Process Improvement * Proactively recommends process improvements that will serve as solutions to contribute to a more efficient service delivery
What we're looking for
Bachelor's degree in any field of study
With at least 3 years of relevant experience in Campaigns
Knowledge of administrative and clerical tasks - Ability to manage workload and assignments in order to meet work unit and project objectives and deadlines
Effective Strategic Planning and Organizing - Adept in Technology
Able to communicate effectively with all levels of the organization and external parties; keen on details
Resourcefulness
Security Bank

Makati City, Metro Manila
Permanent
Full-time