Administrative AssistantGenfinity

JOB SUMMARY
The Administrative Assistant will act as a point of contact for employees and clients, providing administrative support and managing their queries/concerns. Main duties include inventory, procurement, and other office administration tasks.
QUALIFICATIONS
Graduate of any Bachelor's degree course;
Preferably has work experience as an Administrative Assistant or similar role;
Has knowledge of office procedures (documents, facilities, travel, logistics management);
Experience with office software like MS Office (MS Excel and MS Word, specifically);
Experience in events management is a plus;
Strong organization skills with a problem-solving attitude;
Excellent written and verbal communication skills in English.
DUTIES AND RESPONSIBILITIES
Manages the inventory of office supplies and equipment stock, and procures for replenishment
Maintains and updates company databases;
Organizes a filing system for important and confidential company documents;
Prepares regular reports on office expenses and budgets;
Disseminates announcements/advisories and notices;
Stores correspondence and other documentations (e.g. letters, packages, company photos);
Arranges meeting rooms, gate passes and other building permits
Handles logistics for business trips, client visits, and other company events
Oversees the issuance and retrieval of company properties from employees and clients;
Formulates SOPs for the department and pioneers their implementation;
Assists HR in preparation of onboarding necessities (i.e. company ID, access badge, biometrics, welcome kit, equipment, etc.);
Assists IT in attending to equipment issues and other IT concerns;
Assists Marketing in preparing other graphic/marketing materials;
Assists Legal in implementing other government policies in the workplace;
Assists other departments as needed.
Genfinity

Makati City, Metro Manila
Permanent
Full-time