Administrative AssistantB & M Global Services Manila, Inc.

The Administrative Assistant will provide administrative services to attorneys, timekeepers and secretaries.
Responsibilities:
Work closely with other end-to-end service teams (Tampa, Belfast, Chicago and Manila) in completing AOR assignments
Manage calendaring activities, coordinating schedules, finalizing meetings and scheduling conference calls
Update contact management information
Send emails reminders to fee earners and on behalf of them.
Complete disbursement requests and wire transfers utilizing internal coding system accurately and timely
Enter and close time entries utilizing Intapp Time according to timekeeper instructions
Prepare mail and courier labels
Manage expense reports for invoices submission and reimbursements.
Utilizing mail merge, finalize name badges, signage and tent cards
Print documents as requested
Assist with meeting planning activities including registering for events, booking rooms, setting up webinars, finalizing reservations and registering visitors as needed
Skills and Experience:
Bachelor's degree is required
Strong relevant experience with office administration skills, preferably in a law firm, BPO or professional services environment
Strong communication, organizational and problem solving skills
Strong English skills written and spoken (native or bilingual) other additional languages are appreciated
Strong technical capabilities across MSOffice Suite (i.e., Word, Excel, Outlook, Access, PowerPoint)
Work requires continual attention to detail in completing assignments
Some analytical ability is required in order to find solutions to various technological and administrative issues