Administrative AssistantKodella

Job Description
Position Summary
We are looking for a responsible Administrative Assistant who is a multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to help management with a variety of administrative and clerical tasks and provide polite and professional assistance via phone, mail, and email.
Responsibilities
Answer and direct phone calls.
Organize and schedule appointments.
Plan meetings and take detailed minutes.
Book travel arrangements.
Write and distribute email, correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Maintain contact lists.
Collate, reconcile, and liquidate expense reports.
Update and maintain office policies and procedures.
Order supplies and research new vendors and suppliers.
Make scheduling arrangements, deliveries, and reservations, such as booking flights, cars, and hotel or restaurant reservations.
Liaise with Executive assistants and the Leadership Team to handle requests and queries.
All other duties assigned
Minimum Qualifications
Be prepared and responsive, willing to meet each challenge directly
Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
Knowledge of office management systems and procedures
Must be comfortable with computers and general office tasks
Working knowledge of office equipment, like printers and fax machines
Proficiency in GSuite (Mail, Sheets, Slides, Docs, etc)
Amenable to work on Pacific Standard Timeshift (11 pm to 8 am/12 am to 9 am)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask