Administrative AssistantEternal Asia Philippines, Inc.

JOB SPECIFICATIONS
1. Graduate of any 4 year Course.
2. Good command of oral and written English communication.
3. Particular to details
4. Knowledge in Excel, MS Word, and Powerpoint.
5. Can work collaboratively with other team members.
JOB PURPOSE
The Administrative Assistant is responsible in stock monitoring, control, releasing and performs other administrative matters in support to the day-to-day operation of the department.
KEY DUTIES AND RESPONSIBILITES
1. Responsible in the preparation of Purchase Requisition, Purchase Order, Purchase Payment Requisition, canvassing and actual purchase of Office Supplies.
2. In-charge in the monitoring, control, releasing and inventory of office supply stocks.
3. Conduct daily monitoring of Office Cleanliness and sufficiency of Pantry supplies.
4. Handles petty cash, disbursement, liquidation and request for replenishment.
5. Liaise with Office Building Administrator with regard to any building administration concerns of the company.
6. In-charge in flight schedule booking of employees going on official domestic or foreign trip.
7. Attend Job Fairs and assist the HR Manager and/or HR Supervisor in scheduling applicant interviews and interview applicants as requested by the HRAD Manager.
8. Handles company Mobile Phone Communication [Sun, Globe, PLDT] concerns or issues.
9. Coordinate and maintain records for staff space, phones, parking, company credit cards and office keys
10. Arrange for repair and maintenance of office equipment
11. Maintain confidentiality in all aspects of the company's dealing and working.
12. Collaborate with other concern departments/operating units in the company to ensure compliance with establish procedures that are necessary in the execution of assigned tasks; and
13. Perform other tasks that may be assigned by the immediate superior as the need arises.
REQUIRED CORE COMPETENCIES & LEVELS OF PERFORMANCE
1. Adaptability - Accepts that things will change. Seeks clarification when faced with ambiguity or uncertainty. Demonstrates willingness to try new approaches. Suspends judgment; thinks before acting. Acknowledges the value of others' contributions regardless of how they are presented.
2. Communication Skills - Makes self available and clearly encourages others to initiate communication. Listens actively and objectively without interrupting. Checks own understanding of others' communication (e.g., repeats or paraphrases, asks additional questions). Presents appropriate information in a clear and concise manner, both orally and in writing.
3. Planning and Organizing - Identifies requirements and uses available resources to meet own work objectives in optimal fashion. Completes tasks in accordance with plans. Monitors the attainments of own work objectives and/or quality of the work completed. Sets priorities for tasks in order of importance.
4. Team work - Assumes personal responsibility and follows up to meet commitments to others. Understands the goals of the team and each team member's role within it. Deals honestly and fairly with others, showing consideration and respect. Willingly gives support to co-workers and works collaboratively rather than competitively. Shares experiences, knowledge and best practices with team members.
5. Initiative -Recognizes and acts on present issues. Offers ideas to address current situations or issues. Works independently. Completes assignments without constant supervision.