Administrative AssistantTubig Pilipinas Group Inc.

FUNCTIONAL GOAL:
The Administrative Assistant is responsible for running and coordinating the day-to-day administrative duties of an organization.
KEY TASKS:
· Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management
· Maintain electronic and hard copy filing system
· Organising travel arrangements for senior managers.
· Writing letters and emails on behalf of other office staff.
· Booking conference calls, rooms, taxis, couriers, hotels, etc.
· Processing expenses sheets and invoices.
· Monitoring stationary levels and ordering office supplies.
· Covering the reception desk when required.
· Maintaining computer and manual filing systems.
· Provide information to internal colleagues or external enquirers.
· Handling sensitive information in a confidential manner.
· Taking accurate minutes of meetings.
· Coordinating office procedures.
· Relying to email, telephone, or face-to-face inquiries.
· Develop and update administrative systems to make them more efficient.
· Resolve administrative problems.
· Receiving, sorting, and distributing the post.
· Answering telephone calls and passing them on.
· Managing staff appointments.
· Oversee and supervise the work of junior staff.
· Maintain up-to-date employee holiday records.
· Coordinating repairs to office equipment.
· Greeting and assisting visitors to the office.
· Photocopying and printing out documents on behalf of other colleagues.
· Performs other tasks that may be assigned from time to time.