Administrative AssistantWorld Class Laminate Inc.

DUTIES AND RESPONSIBILITIES:
· Preparing purchase order for signing.
· Coordinate with supplier on quotation of item/s; item availability and discounted price.
· Ordering of items and follow-up on delivery status.
· Manual filing (Excel) of monthly purchase order.
· Monitoring, receiving and updating of statement of accounts for utilities (electricity, company phone lines, internet services, etc.)
· Forwarding of statement of accounts to the Accounting Department for check issuance
· Preparation of payment slips and scheduling of payments.
· Filing and recording of monthly utilities in the system.
· Assist employees with admin. concerns; internet and mobile connection, company issued equipment, etc.
· Assist in the monitoring and maintenance of facilities; scheduling of aircon cleaning, change of defective equipment/appliance/office furniture, etc.
· Preparing and filing of accountability forms.
· Releasing and monitoring of company issued equipment.
· Liaise with service providers on new request of lines, renewal of contracts, etc.
· Perform other management mandated functions.
MINIMUM REQUIREMENTS
· Bachelor's Degree in Business Administration, Office Management or any related course
· At least 2 years' experience in office management and admin. work
· Proficient in MS Office (Word, Excel, PowerPoint)
· Good communication skills
· Good negotiation skills
· Time management skills
· Attention to detail; very organized
· Problem solving skills
· Has a sense of urgency; able to deliver his/her task in a timely manner
· Can work with minimal supervision