Administrative AssistantW Group Inc.

An Administrative Assistant performs a range of administrative tasks in an organization. This position is responsible for assisting the Building Management Department in daily office needs and managing the activities of building operations.
DUTIES AND RESPONSIBILITIES
1 Answers telephone calls from tenants, attend to visitors and assist other staffs in the organization with their inquiries
2 Sorts and distributes incoming mail
3 Operates a range of office machines such as photocopiers, computers and faxes
4 Oversees all administrative aspects of inventory monitoring, maintenance of inventory, and re-order preparation ; inventory and track off-site storage
5 Assists in the preparation of, or prepare reports, office memos
6 Organizes and maintains building related documents
7 Familiarize the functions of the Building and Assistant Building Management Department Head so as to enable them to assume their duties in their absence.
8 May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required
9 Prepare agenda and minutes for operations, purchasing and policy meetings
10 Perform other related duties as required
MINIMUM REQUIREMENTS
▪ Must have the ability to communicate accurately and clearly both orally and in writing
▪ Demonstrate excellent customer service skills
▪ Proficient in MS Office (Word, Excel, PowerPoint, etc.)
▪ Must have good organizational skills and accuracy, with the ability to multi-task
▪ Working knowledge of office equipment like printer and fax machine
▪ Excellent time management skills and the ability to prioritize work