ADMINISTRATIVE ASSISTANTDepartment of Social Welfare and Development Field Office MIMAROPA - Government

Deadline for accepting applications : December 17, 2020.
Area of Assignment : Malate, Manila - SOCIAL WELFARE EMPLOYEES ASSOCIATION OF THE PHILIPPINES
(SWEAP)
Salary Grade: SG 7/PHP 16,458.00
Status of Employment: Contract of Service
DUTIES AND RESPONSIBILITIES
Receive, record and endorse outgoing and incoming communication;
Maintain clean and orderly filing system and ensure safekeeping and confidentiality of all official communications/documents;
Reproduce official communications/documents for dissemination to units/offices;
Prepare, update and maintain database management of SWEAP MIMAROPA Chapter membership and elected officers/ profiles and master listing;
Facilitate application for new members of SWEAP MIMAROPA Chapter;
Prepare, update and maintain database management of SWEAP MIMAROPA Chapter paid membership fees, monthly dues, loan payment and other related monetary contributions;
Prepare, update, coordinate payment and maintains database management of SWEAP MIMAROPA Chapter counterpart association dues to the SWEAP National Office;
Keep, update and provide appropriate numbering system of all Board Resolutions;
Send notice of meetings and follow-ups confirmation of target participants;
Solicit and prepare consolidated AGENDA of the regular or periodic meetings of the association;
Prepare, keep and send-out copies of the Minutes of Meetings
Route document for signing by the association elected officers and chairpersons;
Type/encode documents;
Draft simple communications as needed;
Monitor SWEAP monthly dues (regular, contractual and MOA
workers) which includes preparation of monthly journal of collection of dues);
Prepare detailed breakdown of cumulative expenditures and unliquidated obligations;
Conduct inventory of office properties and supplies/report any cases of malfunctioning of equipment;
Provide secretariat support in the implementation of activities/programs of the association;
Prepare a consolidated accomplishment report of the chapter;
Maintain simple bookkeeping and recording of association's cash flow and expenditures;
Keep and maintain a record of the utilization of provisionary and official receipts;
Keep and maintain all financial statement and audited reports;
Conduct coordination and follow-ups on matters pertaining to the concerns of the association with the SWEAP National Office, other field chapter offices and/or organizations;
Keep, maintain, update and print copies of the SWEAP MIMAROPA forms and other templates using the logo of the SWEAP MIMAROPA;
Keep and maintain records of the result of the SWEAP MIMAROPA Chapter Election of Officers;
Conduct bank transactions as maybe required or as per instructions;
Monitor the incoming and outgoing email messages of the Gmail account of the association and provide appropriate feedbacks to concerned association officers and members;
Monitor the FB Account and provide appropriate feedbacks to the Association Officers and members;
Coordinate closely with the HMO Focal Person at HRMDD and with the SWEAP National Office and provide appropriate feedbacks to Association officers and members and;
Perform other related and delegated tasks as maybe assigned/required by the supervisor.
JOB SUMMARY
The Administrative Assistant I is responsible for receiving, recording and endorsement of outgoing and incoming communications; prepares, updates and maintains database management of the Social Welfare Employees Association of the Philippines (SWEAP), and does other related tasks may be assigned.
QUALIFICATION STANDARDS
Education
Completion of two years studies in college
Training
None required
Work Experience
None required
Eligibility
None required
PREFERRED QUALIFICATIONS
Education
Bachelor's Degree in Business Administration or other related courses
Training
4 hours of relevant training
Work Experience
1 years of relevant experience
Eligibility
None required
JOIN THE DEDICATED AND HARDWORKING WORKFORCE OF DSWD MIMAROPA!
Interested and qualified applicants must fill out the application form through the link below: https://docs.google.com/forms/d/e/1FAIpQLScGK31b7V4ywF0lwKPhIGIDmSn cvBVy5veSW1-Fl7AEd_R-Tg/viewform?usp=sf_link
Please also attach the following documents through the link not later than December 17, 2020. The assessment process will start the following day.
Accomplished Personal Data Sheet (PDS) with passport size picture (CS Form 212 Revised 2017) which can be downloaded at www.csc.gov.ph
Comprehensive/Functional resume or Curriculum Vitae with passport size picture
Application letter Performance ratings in the last semester preceding this application (for internal applicants)
Photocopy of Civil Service Certificate of Eligibility or Certificate of Board Rating; and
Photocopy of Transcript of Records
Application letter must be addressed to:
GENEVIVE M. BERDIN
Administrative Officer V
Human Resource Management and Development Division
DSWD IV-MIMAROPA
1680 F.T. Benitez cor. Malvar St. Malate, Manila
This Office highly encourages all interested and qualified applicants including persons with disability (PWD), members of indigenous communities, and those from any sexual orientation and gender identities (SOGI). DSWD MIMAROPA complies with the Equal Employment Opportunity Policy (EEOP) and that No person with disability shall be denied access to opportunities for suitable employment. A qualified employee with disability shall be subject to the same terms and conditions of employment and the same compensation, privileges, benefits, fringe benefits, incentives or allowances as a qualified able-bodied person.