Administrative AssistantSquidpay Technology Inc.

Duties and Responsibilities:
Administrative Assistant ensures alignment of administrative activities to the business direction at all times and provides a direct impact on achieving business goals. Assigned outside the Head Office directly reporting to the CAO and Human Resources Manager, to perform the multi-faceted role as Human Resources Personnel, Administrative personnel, and Front Office Executive
Human Resources Personnel
Process Timekeeping of branch employees
Collate Pre-employment requirements for new branch employees or employees with pending documents and transmit the said documents to the main office.
Maintain and enforce office policies and procedures\
Schedule applicants for an interview
Coordinate with HR Team with regard to concerns employee questions or grievances.
Collate evaluations of Department Heads and send to HR Head Office Team
Administrative Personnel
Provide general support and logistics to visitors
Act as the point of contact for internal and external clients
Maintain contact a local list
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence, memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Submit and reconcile expense reports
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Creating a billing summary of the Branch Office. (Office rental, Utilities, Residential of HO personnel, etc.)
Front Office
Answer and direct phone calls
Develop and maintain a filing system
Order office supplies and research new deals and suppliers
Maintain contact lists
Maintaining the Office clean and presentable to clients and visitors
Job Qualifications:
Candidate must possess at least a Bachelor's / College Degree in Business Studies/Administration/Management, Human Resource Management, or equivalent.
At least 1 Year(s) of working experience in the related field is required for this position.
Preferably 1-4 Yrs Experienced Employee specialized in Clerical/Administrative Support or equivalent.