ADMINISTRATIVE ASSISTANT III_001627_FMSDepartment of Social Welfare and Development

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Job Description
PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMPRESSED FILE
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant contract of service position with details as follows:
Office: Finance and Management Service
ADMINISTRATIVE ASSISTANT III
Item Code : 001627
Compensation : Php 18,784.00
Place of Assignment: Budget Division
CSC PRESCRIBED QUALIFICATION STANDARDS
Education : Completion of two (2) year studies in College or High School graduate with relevant vocational/trade course
Experience : One (1) year of relevant experience
Training : Four (4) hours of relevant training
PREFERRED QUALIFICATION STANDARDS
Education
:
Graduate of any business course
Experience
:
Two (2) year relevant experience
Training
:
Four (4) hours of relevant training
Eligibility
:
Relevant MC 11 series of 1996/ Career Service Sub Professional (1st level Eligibility)
JOB DESCRIPTION
Under general supervision, performs administrative support services functions relevant to the job. Prepares Budget and Financial Accountability Reports (BFARs) and maintains financial records and does related works.
PRIMARY TASKS
1. Review request for obligations to determine the appropriate source of funds and if the request is in accordance with the set financial guidelines of the Department;
2. Encode/control all the Obligation Request and Status (ORS), and Budget Utilization Request (BUR) in the URS and ensure that funds is available;
3. Prepare budgetary reports as well as other report for budget hearing purposes, and COA requirements;
4. Maintain registries e.g. RAOPS, RAOMO, RAOCO, and RAOFE;
5. Prepare Sub-allotment Release Order (Sub-ARO);
6. Maintain files of PR, ORS, and BUR;
7. Assists in the preparation of budgetary documents for budget hearing purposes;
8. Routes documents to different Offices, Bureaus, Services, Units (OBSUs) concerned;
9. Filing and record keeping of documents/reports; and
10. Performs other tasks that may be assigned by the immediate supervisor/s.
Job Outputs
1. Processed Obligation Request and Status (ORS)
2. Budgetary reports as well as other report for budget hearing purposes, and COA requirements
3. Maintain registries e.g. RAOPS, RAOMO, RAOCO, and RAOFE
4. Sub-allotment Release Order (Sub-ARO)
5. Files of budget documents e.g. ORS, Sub-ARO and the likes
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Qualified applicants must submit the following documents (in a compressed file) on or before 12 October 2020:
1. Application Letter addressed to Director Leonardo C. Reynoso of Human Resource Management and Development Service;
2. Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;
3. Transcript of Record / Diploma;
4. Copy of certificate of relevant trainings and seminars attended (if applicable);
5. Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.
Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply.
Walk-in applicants will not be entertained in observance to the new normal.
Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**Qualified applicants will be notified thru text message and/or email.