ADMINISTRATIVE ASSISTANT iDepartment of Social Welfare and Development Field Office MIMAROPA - Government

Deadline for accepting applications : January 18, 2021
Only those with Civil Service Eligibility will be processed. Kindly upload your Certificate of Eligibility or PRC License.
Area of Assignment: Malate, Manila - REGIONAL JUVENILE JUSTICE AND WELFARE COMMITTEE
Status of Employment: Contract of Service
Salary Grade : SG 7/PHP 17,179.00
DUTIES AND RESPONSIBILITIES
• Receive, record, release and file vouchers, Requisition and Issue Slip/Purchase Request (RIS/PR), letters, memorandum and other office documents and communications;
• Classify and sort outgoing and incoming correspondence and endorse to Immediate Supervisor;
• Encode simple routine documents such as transmittal letters, special orders, certificates, voucher and other documents as may be required;
• Assist in the receipt and dissemination of documents to committee members or concerned officials;
• Assist in handling coordinative and logistical requirements of RJJWC activities such as but not limited to:
a. Follow up on the administrative arrangements with the attendees of the activity;
b. Reservation of venue;
c. Request for food/catering services;
d. Request for supplies, equipment and vehicles for official trips;
e. Reproduction of advocacy kits and other Information, Education and Communication (IEC) materials;
f. Tracks payment process for the service providers.
• Perform administrative liaising functions and act as messenger to concerned officers;
• Monitor stocks of officer supplies and ensures upkeep of office equipment and properties;
• Perform other tasks may be assigned by the Supervisor/s.
JOB SUMMARY
The Administrative Assistant I shall perform simple and routine clerical
functions and assist the Administrative Assistant III in the provision of
administrative support to the Regional Juvenile Justice and Welfare
Committee (RJJWC) Secretariat in the region including liaising
services.
QUALIFICATION STANDARDS
Education
Completion of two years studies in college
Training
None required
Work Experience
None required
Eligibility
None required
PREFERRED QUALIFICATIONS
Education
Completion of two year studies in College
leading to a degree preferably in
Office/Public Administration, Management
or other related field
Training
4 hours of relevant training in using Basic
Office Productivity Tools (MS Word, MS
Excel, MS PowerPoint)
Work Experience
1 year of relevant experience in performing
administrative/clerical works
Eligibility
None required
JOIN THE DEDICATED AND HARDWORKING WORKFORCE OF DSWD MIMAROPA!
Interested and qualified applicants must fill out the application form through the link below:
https://docs.google.com/forms/d/e/1FAIpQLScGK31b7V4ywF0lwKPhIGIDmSncvBVy5veSW1-Fl7AEd_R-Tg/viewform?usp=sf_link
Please also attach the following documents through the link not later than January 18, 2021. The assessment process will start the following day.
1. Accomplished Personal Data Sheet (PDS) with passport size picture (CS Form 212 Revised 2017) which can be downloaded at www.csc.gov.ph
2. Comprehensive/Functional resume or Curriculum Vitae with passport size picture
3. Application letter
4. Performance ratings in the last semester preceding this application (for internal applicants)
5. Photocopy of Civil Service Certificate of Eligibility or Certificate of Board Rating; and
6. Photocopy of Transcript of Records Application letter must be addressed to:
GENEVIVE M. BERDIN
Administrative Officer V
Human Resource Management and Development Division
DSWD IV-MIMAROPA
1680 F.T. Benitez cor. Malvar St. Malate, Manila
This Office highly encourages all interested and qualified applicants including persons with
disability (PWD), members of indigenous communities, and those from any sexual
orientation and gender identities (SOGI). DSWD MIMAROPA complies with the Equal
Employment Opportunity Policy (EEOP) and that No person with disability shall be denied
access to opportunities for suitable employment. A qualified employee with disability shall
be subject to the same terms and conditions of employment and the same
compensation, privileges, benefits, fringe benefits, incentives or allowances as a qualified
able-bodied person.