administrative and Finance Officer | project-basedAteneo de Manila University

Summary of Work Activities and Responsibilities:
Under the direct supervision of the Hb Lead, Technical Lead and Operations Lead, the Office Assistant position assists in maintaining efficient office operations. This position also provides basic secretarial support and other basic services related to the RGL programs.
Main Duties and Responsibilities:
Administrative and Logistical Support
Provides timely administrative and logistical support to the Leads such as, but not limited to the following:
Assists in setting up meetings
Provides needed data and materials
Provides minutes of the meetings
Receives and transmits documents/letters, and papers for Leads
Maintains files
Assists in preparation of reports
Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence related to RGL Hub activities
Resource Management
Monitors office supplies inventories & budget expenses
Assists in preparing the yearly budget proposal
Ensure that adequate financial controls are in place to maintain propriety and proper accountability of expenditures;
Ensure the financial transactions are properly authorized, recorded, have adequate supporting documentation, filled, maintained and can be easily extracted for the purpose of preparing financial statements; and financial audits
Monitor budgets and expenditures and contribute to preparation of budget revision
Liaise with ASMPH Finance Officer to ensure compatibility of the project financial books
Preparing and submitting timely and reliable financial documents and financial reports;
Prepare project financial reports, statement and submit to RGL Hub Lead for clearance
Establish a computer based monitoring system for expenditures
Check budget lines to ensure that all transactions are booked to the correct budget lines
Knowledge Management
Ensure to keep an updated inventory of course/program content
Keeps track of curriculum review, revisions and enhancements
Keeps database of resource persons, target markets and potential partners and sponsors of Hub courses
Events Management
Prepare ingress and egress arrangements for both internal and external events / activities
Arranges logistics for the program courses, activities, events, etc. including but not limited to, sourcing for supplies and all other logistical requirements
Partnership Management
Assist the RGL Core Team in efforts to increase the endowment fund annually that will eventually be able to fund a national program on Primary Care
Assist the RGL Core Team in developing and maintaining partner relationships
Liaise with ASMPH and ADMU central support offices (such as Central Accounting, Central Purchasing, etc.)
Check and ensure that all procurement processes and expenditures of the project are in accordance with the ADMU procedure. This includes ensuring receipts to be obtained for all payment
Carry out any other administrative/financial assignments as requested by the RGL Hub Lead, Technical Lead and / or Operations Lead
Bachelor's Degree or with a Master's Degree and/or other equivalent qualification/s
At least 3 years of experience in Administrative or Finance work
Experience in finance and administrative functions
Experience with donor funded projects will be an added advantage
Demonstrated experience in procurement and preparation of financial reports and budget variance analysis;
High integrity, strong result orientation, drive for excellence and takes initiative;
Excellent communication and analytical skills
Associate / Supervisor Administration and Coordination Higher Education / Academia 1 opening Bachelor's degree graduate
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.
Kalibrr

Pasig City, Metro Manila
Permanent
Full-time