Administration professional associateAvaloq

Company Description
Writing the future. Together.
Avaloq is a value driven, fast-paced financial technology and services company and we are committed to developing the banking solutions of tomorrow.
By joining Avaloq, you'll become a key part of our effort to power the digital transformation of the financial services industry. Our ambition is big and bold - to provide full end-to-end digital solutions by combining our leading efficiency with a flexible, responsible digital user experience. Headquartered in Zurich, Avaloq has over 2,000 employees globally. More information is available at
Job Description
Your team
Real Estate Management has a diverse and encompassing role which incorporates multiple disciplines to ensure functionality, comfort, safety and efficiency of the built environment by integrating people, place, process and technology. We ensure that the places in which people work, play, learn are safe, comfortable, productive and sustainable wherein health and safety of every individual is also considered.
Front desk/Reception Services
Attends to general inquiries of applicants, clients / guests
Receives guests, visitors, applicants
Attend to incoming and outgoing mails, parcels, packages, deliveries
Prepares facility related items for onboarding new hires
Owner & Tenant Relations
Switchboard Services
Attends to incoming and outgoing phone and fax messages
Transfer calls to relevant personnel
Events Organization
Coordinates with vendors and relevant teams
Reservations, Workplace and Space Management
Meeting room assignment and reservation
Meeting room set-up and hospitality
Service/Help desk operation for facilities related services
Vendor Coordination
Housekeeping - coordinates assignment of housekeeping
Technical - coordinate with vendor or building admin team
Pest control - coordinate with vendor and team leads for the schedules
Supplies and consumables vendor
Supplies management and inventory
Assist in monitoring and tracking:
a. Office Supplies
b. Pantry Supplies
c. Janitorial/Housekeeping supplies
d. Other facilities supplies
Expense monitoring and tracking
Receives and verifies all invoices and bills of suppliers and contractors
Assistance in permit processing
Prepared gate pass and permits for contractors and vendors
Coordination with building management and other LGU's
Filing of facilities related documents
Furniture and Fixture Inventory
Prepare report for submission to LM
Additional Information
Now let's talk about perks and compensation
We offer high flexibility in regards to working models (e.g. part time and home office models are possible depending on business requirements). Our base salaries are competitive and if you prove to be a superstar, you might even be entitled to an extraordinary achievement reward. Avaloq aims to share its success with all its employees by paying out "Success Share Units" depending on its performance in a given year.
At Avaloq we embrace diversity, we embrace difference. We are whole-heartedly committed to equal employment opportunities and we foster an inclusive culture where everyone's' contributions are valued and their voices are listened to. We hire, compensate and promote regardless of origin, age, sexual orientation, gender identity or any other fascinating characteristics that make us different. Please note that our job descriptions are intended to be written in an inclusive and gender neutral language.
Don't be shy - apply!
Please only apply online, preferably with pdf documents.
Note to Agencies: All unsolicited résumés will be considered direct applicants and no referral fee will be acknowledged.
Avaloq

Makati City, Metro Manila
Permanent
Full-time