Administration officerIQ-EQ

Company Description
IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.
Job Description
Our business is changing, we aren't the same operation we were yesterday, we are on a journey of growth and excited to say this is where you come in!
Due to multiple company acquisitions over the last 12-18 months coupled with successfully securing large client wins, we are currently going through a huge phase of growth and transformation. With this in mind we are currently seeking a talented Administration Officer to join the IQ-EQ family within the Digital side of our business.
Key Responsibilities:
As the sole Administration Officer you will work alongside the wider Digital Delivery Team providing administrative assistance to support the successful delivery of a suite of initiatives across the IQ-EQ Group.
Support preparations for meetings and events in a timely and detailed manner producing meeting agenda, meeting minutes and preparation of presentations and other documentation.
Perform secretariat duties for the Digital Delivery Team, supporting governance and reporting within the Digital portfolio of deliverables.
Provide Document Management rigour within the Digital portfolio of deliverables. This to include audit control of document storage, version control and professional folder structures.
Support Delivery Assurance activities carried out by the Team Management in relation to delivery standards and conformance to agreed delivery processes.
What will your role look like on a day to day basis?
Perform secretariat duties relating to the Digital team portfolio reporting requirements by;
Collating and consolidating the teams regular reporting and preparing this for distribution to sponsor groups and Programme/Project review forums e.g. GPMC.
Work with Senior Delivery Managers to support the delivery of the Digital portfolio of initiatives by;
Organising various meetings as requested by Senior Delivery Managers, assisting in the preparation of agendas and other documentation required for the meeting.
Prepare minutes of meetings for sign off by the Senior Delivery Managers and other meeting attendees.
Collate actions from meetings, monitor deadlines and assist the Senior Delivery Managers in chasing up outstanding actions.
Providing general administrative assistance to produce portfolio documentation.
Support the Senior Delivery Managers and wider team members in the maintenance of risk and issues logs and other similar artefacts.
Preparation of high-quality presentations to be delivered across a wide range of audiences/stakeholders.
Provide Document Management rigour for the Digital portfolio team in relation to use of approved Templates, Checklists etc;
Prepare and update delivery templates and checklists with feedback from Senior Delivery Managers and the wider Delivery Team.
Ensure appropriate version control is in place and maintained.
Qualifications
2 Year+ experience operating in a professional office environment demonstrating the skills to successfully perform the role
Excellent organisational, prioritisation and interpersonal skills
Comfortable communicating with diverse stakeholders including subject matter experts, peers, managers, customers and suppliers
'Can do' attitude, ability to cope with tight deadlines and working under pressure
Ability to take initiative and self-manage
·High degree of literacy in applications such as; MS Word, MS Excel, MS PowerPoint etc,
Excellent command of the English Language
Desired Criteria:
Undergraduate Degree
Experience of operating within a Technology/Digital environment
Experience of operating within a firm that shares some of the following features:-
Globally distributed teams
Financial Services
Fast-paced and rapidly evolving environment
Awareness of Project and/or Delivery Management Frameworks
Additional Information
Our commitment to you is that we will help you become your personal best. All of our people benefit from a comprehensive and individually tailored program. We focus on a holistic skill set of professional accreditation and management development, soft skills, coaching and technical training. This is a business built by people, so helping our people be great is great for business.
IQ-EQ

Pasig City, Metro Manila
Permanent
Full-time