Admin ManagerKMC Savills, Inc.

JOB QUALIFICATIONS:
Bachelors/College Degree in Business Administration or any related field.
At least Three (3) years of working experience in the related field
Skills: People management; Personal Development; Excellent leadership skills; Excellent communication skills; Logical reasoning skills
Willing to work onsite in Makati
JOB DESRIPTION:
People Management
Monitor and assess the performance of the administrative team and provide coaching and guidance to ensure maximum efficiency.
Conduct a weekly meeting or huddle with the Administration Team to discuss issues and concerns encountered and make a resolution or action plan accordingly.
Ensure the smooth and adequate flow of information within the Property Management Group.
Ensure that administrative team assists in all operational duties.
Vendor Management
Assist the PM in monitoring of building operations, Security, and Housekeeping.
Assist the PM in collation, and documentation pertinent to building vendors.
Administrative Operations
Compliant to governmental permits and licenses. Ensures that all pertinent permits and certifications are up to date.
Ensures that all files, forms, and other important documents in use are ISO compliant.
Prepare reports and correspondences for the landlords, tenants, clients, and to the management company.
Ensure that memorandum circular is clear and concise and always disseminated in a timely manner.
Ensure that violation notice to tenants is accurate and distributed accordingly.
Monitor and audit inventory of supplies (office, technical, CAC etc.,) and the purchasing of new material with attention to budgetary constraints.
Technical Operations
Make regular inspection of the property/site.
Assist the Property Manager in conducting the Daily Coordination Meeting.
Assist the Property Manager in developing a 24-hour communication system.
Assist the Property Manager in orienting and implementing the rules and regulations of the property/site.
Financial Operations
Closely monitor collection of funds:
Ensure that all Association Dues, rental fees and other revenue sources of the building are properly billed by the Property Management Group on time.
Closely monitor disbursement of funds:
Develops a project calendar to ensure a smooth cash flow and ensure that all project projects are implemented within set schedules.
Ensures that all expenses are within the budget allocation compare these with the prepared budget.
Coordinate with the internal auditor to determine accuracy of the actual expenses.
Analyzes variances between the actual revenues and expenses and the budget.
Safety and Security
Ensure that the Property Safety Plan is communicated to all tenants/clients and staff.
Ensure that Fire Safety Guidelines are complied with.
Tenant Compliance
Ensures that all lessees are compliant to government permits and/or reportorial requirements which are necessary for the conduct of business.
Have a detailed knowledge of permitting process within the LGU, estate, or area covered by the property/site.
Update and monitor lessees annual permits and Commercial General Liability Insurance (CGLI).
Responsible in conducting permits process briefing and provides welcome kit to incoming tenants.
Business Development
Set regular catch-up meetings with landlords, tenants, and other stakeholders. (Catch Up is aligned with the Property Manager).
Customer Survey Ratings of Landlords. Ensures that PM provides the best quality of service to the landlords. Creation of a mutually beneficial business relationship.
Customer Survey Ratings of tenants. Ensures that PM provides the best quality of service to the tenants. Creation of a mutually beneficial business relationship
Operational Excellence
Suggests ways to streamline the process of property management to offer the best service to the clients.
Personal Development
Participates actively in KMC activities such as corporate meetings, trainings, social affairs, and other company activities.
Others
Perform other related works that may be assigned by the Management.
KMC Savills, Inc.

Makati City, Metro Manila
Permanent
Full-time